Item A: City Council Priority Issue - City Hall Complex

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ATTACHMENT D City Hall Complex Action Plan At the February 2005 retreat of the Eugene City Council, concluding the discussion related to City Hall and a new [or renovated] Police Building was identified as a council priority issue. This discussion has centered on the questions of whether to renovate or replace the existing City Hall including when, where, and how a new Police Building should be constructed [incorporated]. A 3-5 year horizon is used to identify what the action plan will accomplish with particular focus on the first 18 months. A. Planning Horizon and Focus Concluding the City Hall/Police Building discussion will require a four-phased approach: 1. Policy Advisement Phase. This will be a relatively brief phase in which the City Council pro- vides direction on a number of policy level issues related to this priority item with resolution of as many issues as possible at the front end of the process. The Policy Advisement phase should be complete within approximately 6 months including the consultant selection proc- ess. 2. Development Plan Phase. This phase will include the technical work and public input re- quired to generate an overall Development Plan. This is also the phase in which the remain- ing policy issues from phase one will be resolved. The Development Plan phase should focus on decision making and be complete within about 18 months to coincide with the current council biennium. 3. Implementation Plan Phase. This phase will identify the specific steps required to implement the Development Plan. The Implementation Plan phase should focus on priority action items such as timing, financing, property acquisition, and procurement methods. This phase should be complete within 212-3 years in order to allow the option of a bond measure on the ballot during the November 2008 general election. 4. Design and Construction Phase. The ultimate goal of the action plan is to provide sustainable facilities downtown that meet the City's environmental, economic, and social needs both now and well into the future. The City Hall Complex Action plan will be considered a success if the City has begun the design and construction of a new and/or renovated City Hall Complex- including the Police component-within 5 years. B. Priority Issue Outcomes The proposed outcomes for the City Hall/Police Building issue fall into four timeframes coinciding with the four phases identified above. Phase 1 The Policy Advisement Phase would provide direction on the following questions: 1. Should City Hall be renovated and enlarged or replaced? 2. Where should City Hall and the Police Building be located? 3. How will the development of City Hall and the Police Building reinforce the goals in the Downtown Plan? a. Follow the adopted Downtown Plan? b. Amend the Downtown Plan? 4. What level of City service consolidation should be planned for? a. One building or several proximate buildings? b. Include the City functions located in the Public Works Building, Eugene Hotel, Atrium Building, etc.?