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<br />MEMORANDUM <br />City of Eugene, City Hall Complex Master Plan <br />Proposed Implementation Plan Phase 3A Scope <br />Page 4 of 4 <br /> <br />Community Forums: Gather specific input as directed by Council. Continue to recruit <br />citizens for community forums. Facilitate (2) 3-hour forums of 100-150 people each. <br />Contact potential participants prior to each forum, advertise in local newspapers, and <br />time media coverage immediately prior to forums to enhance project awareness and <br />participation. Forum materials include presentation materials (PowerPoint and graphic <br />boards) developed from previous work efforts, surveys and collation of survey results. <br />Forum 1 is planned to address Police Patrol facility site options and City Hall phasing <br />options; Forum 2 is planned to address sustainability features, concept design <br />development, and financing. Prepare and distribute forum summaries to participants and <br />Council. Estimated expenses include advertisements, graphics, room rental, <br />refreshments, and mailings. <br /> <br />Public Involvement External Communication <br /> <br />Neighborhood Association outreach: collaborate with Neighborhood Association staff <br />to give brief updates at every meeting as a standing part of meeting agendas. Attend <br />and facilitate discussions at any Neighborhood Association at their request. Place <br />project-related information in every Association newsletter as allowed by each newsletter <br />editor. <br /> <br />Latino and Youth outreach: perform specific outreach to Latino groups through bi- <br />lingual informational outreach and presentations at various events such as Latino <br />Parents' Group, Joventud Faceta, LEAD, Cinco de Mayo, We Are Bethel, and the Latino <br />Market. Perform specific outreach to youth by working with school and community <br />organizations to offer presentations and video tours, and creating opportunities for high <br />school community service hours. <br /> <br />Speakers Bureau: schedule, participate in and summarize up to (12) presentations to <br />build project awareness in the community. Recruit participation at forums, and engage <br />those following the project through media. Presentations are anticipated at Chamber of <br />Commerce meetings, local Rotary Clubs, the City Club, Human Rights Commission, <br />Planning Commission, and similar groups. <br /> <br />Website/Comment Line: enhance existing project website to promote information <br />sharing and create more links to other organizations' websites; upload a video tour of the <br />existing City Hall; provide (3) updates at key decisions or milestones; continue to include <br />a page available in Spanish; maintain telephone comment line and a TTY line. Estimated <br />expenses include an independent website server to facilitate design team management <br />and updates. <br /> <br />Displays: develop (1) freestanding tri-fold display for use at community gathering spots <br />(Library, Saturday Market, malls, etc.) with drawings and take-away fact sheets <br />describing current work efforts and updated (2) times (fact sheets translated in Spanish). <br /> <br />Media: continue to develop consistent media exposure in print, TV, and radio including <br />(4) visits to local editorial boards, (3) articles for community publications, (8) radio <br />interviews and (4) television appearances. <br /> <br />733 SW OAK STREET, PORTLAND, OREGON 97205 TELEPHONE 503.227.1254 FAX 503.227.7818 <br />