Item A: City Council Priority Issue - City Hall Complex

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MEMORANDUM City of Eugene, City Hall Complex Master Plan Proposed Implementation Plan Phase 3A Scope Page 3 of 4 Final deliverables include a written report and analysis of the focus group results, a statistical analysis of the telephone polling by ward and community-wide, and a strategic plan outlining a detailed set of message recommendations and advice for passing a financing measure. Police Patrol Facility Planning: Establish site selection criteria for Police Patrol facility, identify potential sites, and analyze site suitability. When site has been selected or narrowed to two potential sites, perform concept layouts and cost model each. Prepare graphics and facilitate discussions with Council and Public. Expand awareness and involvement with public through Focus Group and Forum participation (See Public Involvement scope). Expanded Concept Design: Explore and establish one design concept for development in Schematic Design at two levels: a complete 25 year build-out, and a reduced build-out as defined by the phasing study. Identify and illustrate major green building features that shape massing, configuration, and cost. Test functionality of divisions with more developed plan layouts. Cost model selected concept design to establish project budget in preparation for schematic design. Produce two high-quality renderings. Eco-charrette: Facilitate workshop with City staff and community members with sustainable building expertise to establish priorities and goals for environmental sustainability and energy efficiency, and identify strategies to accomplish those goals. Charrette is sequenced near the beginning of the expanded concept design effort to maximize integration of green building features and develop a shared vision with decision-makers. Expand awareness and involvement with public through Focus Group and Forum participation (See Public Involvement scope). Share results of charette with Council and provide summary report. Public Involvement Process Approach: Create a fair, inclusive, and transparent public process to inform and involve the community and provide a two-way communication loop between members of the community and Council. Add value to the city's infrastructure for ongoing public involvement. Enhance some of the efforts developed during the Development Plan Phase including public forums, Neighborhood Association outreach, focus groups, and website communication. Establish a ward-based Advisory Committee to provide Council and design team perspective on multiple issues from all eight wards. Ward-Based Advisory Committee: To foster a community-inspired design, it is helpful for the design team to have access to a consistent group of community members beyond city staff that can provide insight and perspective on major project issues such as finance, phasing, police, and design. The intent is to identify two collaborative community members from each ward to participate in this committee and meet every 6-8 weeks throughout the Implementation Plan phase, including three meetings during phase 3A. Focus Groups: Obtain specialized input on three topics central to Phase 3A: sustainability, accessibility, and Police issues. Recruit community members with special expertise and credibility relative to each topic, facilitate meetings, and report results to Council. 733 SW OAK STREET, PORTLAND, OREGON 97205 TELEPHONE 503.227.1254 FAX 503.227.7818