CC Minutes - 02/24/99 WS - Laserfiche WebLink

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Responding to a question from Mr. Kelly, Mr. Wong said that identification of critical services should be completed in the next two weeks. The contingency plans for each service would take one to two months to complete. Mr. Kelly expressed the hope the two-week back-up plan was sufficiently fleshed out to ensure that it could be effectively implemented. Mr. Wong responded that the ICS system was a dynamic system. It was part of the incident commander's responsibility, containing the best information available regarding how long an event would be, so it was somewhat of a "rolling target." The City was working very closely with the other jurisdictions and would continue to do so. Mr. Wong pointed out that under the City's emergency plan the establishment of shelters and food kitchens was provided by the American Red Cross, not the City of Eugene. Responding to a question from Mr. Kelly, Mr. Wong said that the 9-1-1 Center would not be relocated to the Chambers Street site until 2000. Mr. Kelly asked that staff provide the council with the statutory reference of the current emergency ordinance. Mr. Kelly referred to the Communications Plan and endorsed the many forms of outreach it discussed. He suggested it did not include outreach to businesses, and although he believed businesses should have been prepared by now, it was important to reach out to those businesses to minimize the financial impact of Year 2000 to the degree possible. Phil Weiler of the City Manager's Office reviewed the objectives and key messages of the Communications Plan, and information on the methods staff would use to disseminate the information in the plan. Ms. Nathanson said that people need a simple Year 2000 checklist they could put on their refrigerator. She asked which was the most appropriate organization to develop a citizen's checklist for how someone could prepare: the City of Eugene or the Red Cross? Mr. Weiler responded that the Fire Department had a good list of emergency preparedness supplies, foodstuffs, etc.; he had placed a link from the City's Year 2000 web site to that information. He agreed that it was a good idea, and hoped the information provided was sufficient and practical. Ms. Nathanson said that she would prefer to have information from a single source rather than multiple sources and encouraged City collaboration with other agencies. Mr. Wong responded that the public information officers for Springfield, Lane County, and Eugene were meeting to coordinate efforts. He said that it was yet to be determined if a single brochure would be produced because of the rural nature of County residents. Ms. Nathanson asked what was the earliest time of what day that the Year 2000 problem could manifest itself. Mr. Wong said that the Emergency Operations Center would begin monitoring activity on the east coast at 8 p.m. on December 31. He said that one threshold point could be in August when the communications satellites would be realigned. He added that several dates had been mentioned, but in terms of City systems, any glitches would most likely occur on January 1, 2000, and if any problems were experienced it was likely to be in the AIRS system, which would be operational December 31, 1999. Mr. Meisner said that the council needed to do a better job in managing its agendas. He said it was unacceptable to him that there were five people wishing to speak and two minutes left to go MINUTES--Eugene City Council February 24, 1999 Page 9 11:30 a.m.