Item B: City Council Goal - City Hall Complex

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MEMORANDUM City of Eugene, City Hall Complex Master Plan Proposed Implementation Plan Phase 3B Scope Page 2 of 4 Eco-charrette: Facilitate a full-day workshop with City staff and Design Team members to establish priorities and goals for environmental sustainability and energy efficiency, and identify site-specific and design-specific strategies to accomplish those goals. Eco-charrette is sequenced to occur near the beginning of the expanded concept design effort to maximize integration of green building features and develop a shared vision. Charrette will be informed by a Sustainability Specialized Input Group with members of the community having sustainable design expertise. Given the high level of public support indicated by the Public Involvement and Public Opinion research activities, the results of both the eco-charrette and the Sustainability Specialized Input Group will be a primary topic of the design forum to expand awareness and involvement with the public (See Public Involvement scope), and a topic explored further in the Public Opinion research. Project Team will share results of eco-charrette with the council and provide a summary report. Federal Building Analysis: Examine the feasibility and cost of relocating Municipal Court and the City Prosecutor into the Federal Building while City staff begin discussions with the GSA about a long-term lease or ownership of the courthouse wing. Identify upgrades as required and prepare a cost model. Deliverables include conceptual renovation of available Federal Building space, plan layouts, and a cost model. Police Patrol Facility Planning: Establish site selection criteria for Police Patrol facility, identify up to four potential sites, and analyze site suitability. When site has been selected, perform concept layouts and prepare a cost model. Prepare graphics and facilitate discussions with Council and Public. Expand awareness and involvement with public through Focus Group and Community Forum participation (See Public Involvement scope). Public Opinion Research: Approach: Continue to inform and guide the project activities and development in light of public opinion. Conduct a brief tracking poll in the fall to test baseline assumptions, assess any changes in public perception of the City Council and the project, and gauge how other newly developing city issues and initiatives impact the project. Conduct another round of focus groups and a benchmark telephone poll in the early spring to test specific design components, public benefits, levels of consolidation, and costs. Develop talking points and strategies that are research-based and respond to public opinion. Advise the Council on if, when, and how a bond measure should go on the ballot. The tracking poll is a brief poll to explore the impact of the police patrol facility’s location and cost on a potential bond measure, track changes in public opinion from the benchmark poll conducted in May 2007, and assess the impact of other current public policy issues and initiatives on the project. The tracking poll sample size will be 400 with a length of approximately 10 minutes, conducted shortly after the council votes on a location for the patrol facility. The focus groups will test reactions to the expanded concept designs and further mine public opinion around a bond measure through an open discussion of issues and ideas that is not possible in a telephone survey. The analysis of the focus groups will inform the messages, strategies, values and financing options that get tested in the benchmark poll. The benchmark poll will include additional specifics around design components, public benefits, levels of consolidation and updated costs. It will also test in a balanced and objective way the potential arguments in favor and in opposition to the potential bond measure to more accurately assess the viability of the project. The poll’s sample size will be 800 with a length of approximately 20 minutes. This sample size will give sufficient ability to test the public’s priorities 733 sw oak street, Portland, Oregon 97205 telephone 503·227·1254 fax 503·227·7818