Item B: City Council Goal - City Hall Complex

Home Browse Search

MEMORANDUM City of Eugene, City Hall Complex Master Plan Proposed Implementation Plan Phase 3B Scope Page 3 of 4 for Eugene and support for a potential bond measure, anticipate opposition arguments, and help guide the direction of the project. Final deliverables include a written report and analysis of the focus group results, a statistical analysis and presentation of the telephone polling, with summary conclusions and recommendations. Public Involvement Process Approach: Create a fair, inclusive, and transparent public process to inform and involve the community and provide a two-way communication loop between members of the community and Council. Add value to the city’s infrastructure for ongoing public involvement. Continue efforts developed during the previous phases including community forums, Neighborhood Association outreach, special input groups, and website communication. Enhance awareness and participation with Communities of Color and youth. Conduct additional community meetings within the wards to communicate project development and obtain feedback on priorities and concerns. Specialized Input Groups : Obtain specialized input on three topics central to Phase 3B: sustainability, accessibility, and Police issues. Recruit community members with special expertise and credibility relative to each topic, facilitate meetings, and report results to Council. The sustainability input group will be designed to tap into Eugene’s rich pool of local green building practitioners to garner ideas about making a new city hall a model of sustainability. The Accessibility Sub-committee of the Human Rights Commission will serve as the accessibility input group and track the design impact of input received in a previous Accessibility Focus Group. Additional input on accessibility will be collected by visiting Senior Centers throughout the city. We propose utilizing the Eugene Police Commission for the role of expert citizen advisors on the police-related aspects of this phase of Master Planning, subject to council approval. The Police Commissioners are proven to be vested and informed at the level necessary for this task, and have been through an official selection process that establishes their credibility in the community. Community Forum : Gather specific input as directed by Council. Continue to recruit citizens for community forums. Facilitate (1) 3-hour forum of 100-150 people. Contact potential participants prior to the forum, advertise in local newspapers, and time media coverage immediately prior to forum to enhance project awareness and participation. Forum materials include presentation materials (PowerPoint and graphic boards) developed from previous work efforts, surveys and collation of survey results. The forum is planned to address the Police Patrol facility planning and City Hall concept design development including sustainability features and costs. Prepare and distribute forum summaries to participants and Council. Estimated expenses include advertisements, graphics, room rental, refreshments, and mailings. Community Meetings : Conduct five meetings in different geographic areas of the city to share design progress with presentation materials and potential costs and funding mechanisms. The Design team will recruit participants in conjunction with City Councilors and Neighborhood Associations, and report results of the meetings to council. Public Involvement External Communication Neighborhood Association outreach: collaborate with Neighborhood Association staff to give brief updates at every meeting as a standing part of meeting agendas. Attend and facilitate discussions at any Neighborhood Association at their request. Place project-related information in every Association newsletter as allowed by each newsletter editor. 733 sw oak street, Portland, Oregon 97205 telephone 503·227·1254 fax 503·227·7818