Item B: City Council Goal - City Hall Complex

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consolidation options. At the June 20 council workshop, several councilors indicated that it was important to go forward with a project that would allow for full consolidation of City staff and functions. As a result, the project team proposes to master plan a fully-consolidated City Hall on a selected site, including a scenario that allows incremental building (e.g. building wings). While a ¾ block site can accommodate the needs of a fully consolidated City Hall with significant underground parking and open space, accommodating these needs incrementally would require a full-block site. This would allow a project that plans for the future, addresses the possibility of a reduced project budget, and provides multiple consolidation solutions for a single concept design fee. See Attachment C for the previously presented consolidation options. Proposed Scope of Work for Completing the Implementation Plan Phase At the July 11, 2007, work session, the council is asked to approve a scope of work to complete the Implementation Plan Phase. The complete scope of work identified in the City Hall Complex Action Plan is: “To identify the specific steps required to implement the Development Plan. This will entail refinement of the conceptual design from the Development Plan into design options with enough detail for the consultant team to generate accurate project cost estimates. The design options will then go through another round of review and comment by council, then community, and City staff. This phase will conclude with council adoption of an Implementation Plan that includes specific information about timing, phasing, financing, property acquisition, and project delivery methods.” See Attachment F for the City Hall Com- plex Action Plan. At the February 14, 2007, work session, the council authorized the project team to complete a portion of the Implementation Plan Phase work (called “Phase 3A”) that addressed financing and phasing methods, public involvement activities, and public opinion research. The remaining Implementation Plan Phase activities (called “Phase 3B”) were postponed so they could be informed by the initial work. The proposed approach to complete the Implementation Plan Phase integrates design work, public opinion research, public involvement activities, and council decision-making. It is recommended that all scope items be performed as parallel efforts to comprehensively inform the council prior to decisions related to a bond, and to understand and incorporate community priorities relative to a new City Hall and Police Patrol facility. The Phase 3B work will be performed from approximately August 1, 2007, to June 1, 2008, in preparation for a potential bond measure in November 2008. Major work products of this phase include: ?A site-specific concept design that allows for full consolidation (through one construction project or multiple projects that incrementally realize full consolidation); ?A City Hall Complex project budget in preparation for schematic design; ?Site selection, concept layouts, and cost modeling for a Police Patrol facility; ?A comprehensive public involvement process; and ?Public opinion research regarding the project and support for a potential bond measure. L:\CMO\2007 Council Agendas\M070711\S070711B.doc