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ATTACHMENT B ~.~..~..,,,..~.. City Recorder's Offic City of Eugene 777 Pead Street, Room 105 MEMORANDUM (541Eugene' Oregon 97401-2793) 682-5042 (541) 682-5414 FAX www.eugene-or.gov Date: Suly 14, 2005 To: Jeannine Parisi From: Mary Feldman, City Recorder Subject: November 2005 Election You have inquired about cost and the timeline for placing a City of Eugene measure on a November 8, 2005 ballot. The last day the City Council may pass a resolution or ordinance placing a measure on the ballot is August 31, 2005. That deadline is established by Eugene Code 2.992, which states that measures must be filed with the city recorder not less than five business days before the date set by state law for the city recorder to file the measure with the Lane County Elections office. The last day for the City Recorder to file a measure with Lane County Elections is set by ORS 254.095 as the 61st day before an election, which would be September 8 for a November 8, 2005 election. Therefore, the City Council would need to take action prior to its summer recess which begins August 10. Eugene Code requires that a voters' pamphlet be prepared for an election in which a City measure is on the ballot. For council-referred measures, a written argument in favor of the measure must be submitted by one or more the councilors who voted in favor of the measure and the written argument in opposition to the measure must be submitted by a three-person committee chosen by the city recorder by lot. The deadline for voters' pamphlet committees and citizens Coy petition or payment of $300) to submit their pro/con statements for the pamphlet is set by EC 2.996 as 54 days prior to the election, or September 15, 2005. The City Recorder's Office is responsible for soliciting applications for the committee and for providing sufficient time for the application, selection, and statement development processes. To meet the September 15 deadline, I have determined that advertising needs to occur between August 13 and August 20, with applications due August 22, and appointment no later than August 24. The City Council would need to authorize the expenditure of funds from the General Fund contingency account to produce the voters' pamphlet. That approval would need to occur at the same time as the action to place a measure on the ballot, at either the August 8 or August 10 council meeting. Based on expenditures for the November 2004 voters' pamphlet, a pamphlet for an election with a single measure would likely cost approximately $15,000. To ensure that adequate funding was available, I would request authorization for an expenditure not to exceed $20,000. Based on information provided to me by Lane County Elections, no other jurisdiction appears likely to place a measure on the ballot this November. If only Eugene placed a measure on the ballot, the City would pay all election costs, currently estimated to be approximately $85,000. If you have additional questions about a potential election, please don't hesitate to contact me at 682-8353. November 2005 Election Timeline and Cost: Memo to Jeannine Parisi p. 1