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MINUTES Eugene City Council McNutt Room--City Hall August 9, 1999 5:30 p.m. COUNCILORS PRESENT: Scott Meisner, Pat Fart, David Kelley, Bobby Lee, Nancy Nathanson, Gary Pape, Betty Taylor. COUNCILORS ABSENT: Gary Rayor. I. CALL TO ORDER The August 9, 1999, Eugene City Council meeting was called to order at 5:30 p.m.; His Honor Mayor James D. Torrey presiding. ,. ACTION: DEVELOPMENT AND USE OF CITY OF EUGENE AND SCHOOL DISTRICT 4J YOUTH SPORTS AND ATHLETIC FIELDS Public Works Executive Director Chris Andersen introduced the item and indicated there had been no additional work with neighborhoods on the design concepts since the last council work session. Staff have instead been working with Eugene School District 4J in developing the intergovernmental agreement (IGA). Should the council move forward with the IGA, staff will further its work with neighborhoods in the vicinity of the proposed development plans to produce a refined version of the plans. She reviewed the meeting packet material and distributed a copy of the measure for the school district that addressed the language for the ballot titles. Mr. Meisner expressed concern with the use matrix, saying he wanted to make sure that the fields were available to Eugene residents at any time given the expenditure of City funds. Ms. Andersen referred the council to the Schedule and Users and Campus Security portions of the document. Mr. Meisner said he wanted to be guaranteed that the passive and other spaces would be accessible to the public. He objected to the language: "the district reserves the right to, without prior notice, restrict partial or all use, for a short period of time (i.e., days or weeks)..." Ms. Anderson ascertained that Mr. Meisner's concern would be addressed if the City participated in decisions to close any areas for extended periods of time. Ms. Nathanson corrected information on the item summary, noting that the idea for a sports complex was initially discussed several years ago and a June 27, 1998, committee report makes final recommendations to the council for such a facility. She clarified that the City's intent was to invest a total of $4 million on the project and the phrase "initial investment" on page 12 of the packet is misleading. She added that clarification was also needed under Schedule and Users. Ms. Andersen said a definitions section might be helpful. Ms. Nathanson wondered if park rules should be adopted for these neighborhood-type facilities on school property. David Piercy, School District 4J, said the district would work with the City on developing rules. Minutes--Eugene City Council August 9, 1999 Page 1 5:30 p.m.