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Mr. Kelley said he was not prepared to approve the proposal until the following concerns were addressed: 1) page 12--nothing in the agreement addresses cost overruns (Ms. Andersen reiterated that the City's participation has been limited to $4 million, although there would be some participation in the sports complex components and playing fields but not in any additional amenities); 2) clarification needed on what the use matrix applies to; 3) set maximum 4J usage in the IGA beyond which discussion at the policy level is triggered; 4) rental rates--softball not mentioned; 5) advertising should not be left up to the User Committee--advertising should be eliminated altogether; 6) the City should participate in closure decisions; and, 7) "instructional days" needs to be clarified. Mr. Kelly said he was still waiting for responses to his e-mail messages about working with neighborhoods on fencing. Ms. Andersen said that fell into the refinement of the plans that staff would follow-up on with neighborhoods once given direction from the council. Mr. Kelly also asked for information on the net gain in the number of fields in the community. In response to a question from Mr. Farr, Andrea Riner, Public Works, indicated that the City had participated with the Bethel School District in the following projects: Shasta ballfields; bond measure projects at Malabon School and Danebo Elementary; and the Bethel Community Park. Bond park money spent in the Bethel area without the district's participation are: Irwin Park (next spring); a skateboard facility adjacent to Meadow View School; about five projects total. Mr. Farr said he was satisfied that Bethel was getting a fair share of the school bond and also of the City's parks expenditures. He lauded the joint effort and called it an excellent investment but pointed out that not all children are involved in sports. He asked that more consideration be given to performing arts-- something as simple as a few steps and a locked box for electricity. Ms. Taylor said she shared the already mentioned concerns about fencing, scheduling, and turf maintenance costs. She suggested installing graffiti walls in some of the areas. Ms. Taylor said her biggest concern was that people do not think this was what they voted for so a public hearing should be held before council approval of any project. Mr. Lee said the issue was not highly controversial but a public hearing was in order nonetheless. He asked for clarification on the number of existing playing fields in the four high schools. Ms. Andersen explained that in some cases existing fields will be improved. Mr. Lee expressed concern with a constituent's assessment that it was "dishonest to use tax money in this way." Mr. Johnson responded that site improvements include such things as skateboard bowls, shelters, rest rooms, spectator seating, parking, etc. Ms. Andersen explained that by "piggy- backing" on existing and mutually developable athletic facilities with the school district, the City was able to find the same benefit at two sites for the same amount of money. In response to a follow-up question from Mr. Lee, Mr. Johnson said that a portion of future dollars in the budget have been reserved for future maintenance. Mr. Pap8 said he was extremely excited about the partnership, indicating that his goal was to get more game time, more practice time, and more playing time for community youth. He shared Ms. Taylor's concern with being truthful about the use of the funds and said the IGA should segregate the City's responsibilities clearly in paragraph two. Mr. Pap8 said the User Committee was critical, with two representatives each from City and district and the rest of the seats filled by community members for a maximum of 10 on the committee. He referred the council to Page 12 and asked to change Development to "in an area as close as possible to the high school and parking" rather that "just to the north and west of the community center at Sheldon High School." Mr. Pap8 said the agreement should run for 30 years, with a difficult out at 10 and 20 years. He said it should be made clear that youth groups are exempt from user fees. Ms. Riner confirmed Minutes--Eugene City Council August 9, 1999 Page 2 5:30 p.m.