Resolution No. 3746 - Laserfiche WebLink

Home Browse Search

Approved by City Council--October 8, 1980 ADMINISTRATIVE GUIDELINES FOR INITIATING AND ESTARLISHING INACTIVE STATUS FOR NEIGHBORHOOD ORGANIZATIONS Continued recognition of neighborhood organization is stated as follows in the Neighborhood Organization Recognition Policy: Section l(h)-~As long as a neighborhood remains organized and actively involved with the current issues or in developing any part of a plan, it will continue to be recognized. When a neiqhborhood organization is recoqnized, the City, through the neighbor- hood liaison office, sends information from various departments on projects, proposed changes in policies, or any other information which might affect the neighborhood in ample time to have input into the decision-making iJrOCess. The recognition policy does not indicate whether a formal process of withdrawing recognition is necessary if the organization is "unorganized and not actively involved.11 Some neighborhood groups over the years have had periods of inactiv- ity due to lack of leadership, little interest, no quorums, no meetings, etc., but have rejuvenated themselves. Instead of an official act by the City Council of withdrawal of recognition, an "inactive status" designation has been estab- lished as an administrative process. The reasons for having such a process are: to stop the flow of information when there is no one to receive it or respond; to provide an opportunity for new leadership to step forward if current leadership is not keeping the group organized and active; to let residents decide if they wish to be "inactive;" and to make it easier for an "inactive" group to become active again without having to be formally recognized again by the City Council. This designation of "inactive status'! would only apply under Section l(h) above. Withdrawal of recognition by the City Council is still possible under Section l(g) for failure to maintain the requirements for recognition. Listed below are definitions for "orqanized and actively involved" which have been developed to determine when a nroup is not organized or active. Also listed are the steps for establishing the "inactive" status. Definitions a) Organized: Means officers have been elected at least within a 90- day perlod following the designated time set for election of officers by the charter of the neighborhood organization. Explanation: This would mean a neighborhood group must hav~ a quorum to ~lect officers within a three-month period from the time required. Some charters do not state when the annual meeting shall be for elections, so a determination of time would be based on term of office provided in the charter and the last election. If there is no leader or contact person, the group would not be organized. b) Actively Involved: Means performing the functions as set forth in the nelQhborhood charter related to frequency of general meetings, executive meetinqs, if applicable, and communications to neighborhood members. Inactivity means failure to perform these functions within 90 days of the time set in the charter.