Resolution No. 3746 - Laserfiche WebLink

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Explanation: Neighborhood groups vary a great deal in frequency of qeneral meetings (some only have an annual meeting). However, Executive Committees are deleqated authority to meet regularly and carryon the responsibilities of the group as stated in the group's charter or in the recognition policy. Ninety days provide for the ups and downs of neighborhood leadership. We have not dealt with the problem of continuous lack of quorums except in rl~latian to election of officers. We thouqht that as long as there is an executive commit- tee actively performinq the functions and trying to increase partici- pation, recoqnition should continue unless challenged by residents of the area. Process for Initiatinq and Establishing "Inactive" Status for Neiqhborhood Orqanizations a) The Neighborhood Liaison with the approval of the City Manaqer may make an interim determination that a neighborhood orqanization is not organized and/or is not active for the purpose of taking the following actions: 1. Termination of the mailing of referrals, agendas, and other information. 2. Initiating the process for establishing "inactive" status if group fails to become organized and active aqain. b) 3. Holding a neighborhood meeting to discuss the sta-~us of the group. Written notice from the Neighborhood Liaison of the i lterim determina- tion that the group is not organized and/or not activ~ shall be sent to the neighborhood organization contact person, if tlere is one. The contact person would be expected to arrange for publi:izing the proDosed action among residents in the area. AND/OR c) Written notice will be sent to all residents of the neiqhborhood by the Neighborhood Liaison, if contact person fails to do so, or if there is not a contact person. d) Written notice to the residents of the neighborhood organization shall include the followinq information: 1. Notice of termination of the mailing of referrals, agendas, and , other informJtion. 2. Notice that the neighborhood organization will be given inactive status by. the City Manager with reasons stated based on definition of "organized and actively involved" 90 days from date of notice. 3. Statement that the desiqnation of inactive status shall not be made if the neighborhood orqanization can provide evidence of organization and activity, within 90 days.