Item B: Police Auditor/Civilian Review Board Update

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ATTACHMENT E City of Eugene Police Auditor 777 Pearl, Room 105 Eugene, Oregon 97401 (541) 682-5005 (541) 682-5414 FAX www.eugene-or.gov To: Mayor and Council From: Dawn Reynolds, Interim Auditor Date: 09-11-08 RE: Notes from 09-10-08 Meeting With Council President, Chris Pryor Chris Pryor and I met to discuss how to maintain and improve communication between City Council members and the Interim Auditor. While this is clearly a work in progress, and will benefit from input from each of you, the following ideas were discussed: 1)Schedule meetings with individual Councilors to review activities, solicit feedback, and maintain communication. 2)Develop a regular reporting structure to Council on current workload, general case activities, and operational statistics. The best format to use for these reports still needs to be worked out as well as the level of detail which Council wants to see in the reports. Some ideas include: a)Updates on the intake of complaints filed during the year including: i)A brief synopsis of each case and it’s resolution (maintaining appropriate confidentiality of complainant and employee information) ii)The recommended adjudications made to Chief in those cases requiring one iii)The role of the Citizen Review Board in selecting or reviewing closed or adjudicated cases iv)An update on service level complaints for which the Auditor’s Office provided intake v)Any needed analysis of trends evident in service level complaints b)An update on activities being undertaken to reinforce the relationships between the Auditor’s Office, the Police Department, the Citizen Review Board, and the Police Commission: i)Identify ongoing activities to increase communication ii)Work collaboratively to identify any policy issues which require clarification. 3)Develop an informational outline on the role of the Auditor’s Office as required by the ordinance. Articulate the specific authority of the Auditor, the general scheme of checks and balances governing the Auditor, and those tasks required to be performed by federal, state, or local regulation or statute. Provide an overview of the discretionary authority the Auditor has to perform tasks versus those tasks which are obligatory.