Item A: City Hall Complex Strategic Issues Workshop

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ATTACHMENT A COUNCIL ACTION HISTORY ON DOWNTOWN SPACE PLAN On April 11, 2001, council was presented with the concept of developing a long-range plan for replacing downtown office space. The plan included both potential short-term and long-term actions. Council directed staff to research a variety of ways to procure City buildings, including design-build, and report back to council before the planning phase begins for the next new City building. On April 25, 2001, council was offered several potential short-term actions to create a safer, more efficient environment for staff located in City Hall. Council directed the City Manager to (i) develop programming, space needs, and site requirements for relocating certain police functions; (ii) develop a long-term master plan for future use of the property in Roosevelt Yards by the Police and Public Works Departments and a financial plan for implementation, including consideration of redevelopment options for more efficient land use; (iii) dedicate the proceeds from the sale of four surplus properties to the Facility Replacement Reserve; and (iv) identify and recommend an appropriate downtown site for purchase for Fire Station #1, with a report back to council with final site selection prior to purchase. On May 16, 2001, council directed the City Manager to develop a financial strategy and implementation plan for replacing City Hall and other downtown City office space with new buildings. The council’s direction included: th consideration of possible joint development with other agencies; consolidation; locations along 8 Avenue from Oak Street to the river as well as possible sites for joint development with other agencies; and, potential for use of some of the warehouse and historic structures east of Mill. The 2001-2002 Council Goals included an action priority to “Develop a strategy and implementation plan for City downtown office and public safety facilities.” One of the three work items was to adopt a policy framework for long range plans to help guide decisions on reinvestment in existing City buildings downtown. A policy for the maintenance and preservation of City Hall and the Public Works Building was presented to council on July 5, 2001. This policy reduced the level of reinvestment to provide for an expected 8 to 10 years of continued use. On September 19, 2001, council addressed near-term and long-term projects by directing that relocation of Special Operations and EPD personnel in the basement of City Hall, and relocation of Fire Station #1 should be the first priority of projects in the Downtown Space Plan. Construction of a new Police Services building and City Hall were the next projects, with design for the Police Services building projected to begin in FY05, and a replacement of City Hall was targeted to begin design in FY08. The September 19, 2001, council item on the Downtown Space Plan included a description of internal and external funding sources to implement the eventual replacement of City Hall with new buildings. Council approved the staff recommendation that the projected funding gap be met with a combination of the dedication of additional General Fund resources and General Obligation Bonds. One of the proposed internal mechanisms, the payment of market based “rent” by services that would be located in new downtown buildings, was the topic of a work session on November 26, 2001. The “market rent” concept was incorporated as an on-going City practice beginning in the adopted FY03 Budget. On February 25, 2002, council approved a resolution to fund the construction of the new Fire Station #1 through General Obligation Bonds, with City resources funding non-bond eligible capital costs. At a May 22, 2002, work session, council approved the location of the Roosevelt Police Facility, a financing plan over two fiscal years using City resources from the Facility Reserve, and the use of a Construction Manager/General Contractor (CM/GC) form of construction management. Council adopted funding for the Roosevelt Police Facility on FY02 SB #3 and on FY03 SB #1. L:\CMO\2005 Council Agendas\M051019\S051019A.doc