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Exhibit A to Administrative Order No. 44-23-01-F <br />City of Eugene Public Contracting Rules 2022 – Part 2 Page 43 <br /> <br />Multiple Awards may not be made for the purpose of dividing the Procurement into <br />multiple solicitations, or to allow for user preference unrelated to obtaining the most <br />Advantageous Contract. A notice to prospective Proposers that multiple Contracts <br />may be Awarded for any Request for Proposals shall not preclude the Contracting <br />Agency from Awarding a single Contract for such Request for Proposals. <br />B) If a Request for Proposals permits the Award of multiple Contracts, the Contracting <br />Agency shall specify in the Request for Proposals the criteria it will use to choose <br />from the multiple Contracts when purchasing Goods or Services, which may include <br />consideration and evaluation of the Contract terms and conditions agreed to by the <br />Contractors. <br />e) Partial Awards. If after evaluation of Offers, the Contracting Agency determines that an <br />acceptable Offer has been received for only parts of the requirements of the Solicitation <br />Document: <br />A) The Contracting Agency may Award a Contract for the parts of the Solicitation <br />Document for which acceptable Offers have been received; or <br />B) The Contracting Agency may reject all Offers and may issue a new Solicitation <br />Document on the same or revised terms, conditions, and Specifications. <br />f) All or none Offers. A Contracting Agency may Award all or none Offers if the evaluation <br />shows an all or none Award to be the lowest cost for Bids or the most Advantageous for <br />Proposals of those submitted. <br />Related State Statutes: ORS 279B.055 & ORS 279B.060 <br /> <br /> <br />137-047-0610. Notice of Intent to Award <br />1) Notice of Intent to Award. The Contracting Agency shall provide Written notice of its intent <br />to Award to all Bidders and Proposers pursuant to ORS 279B.135 at least seven (7) Days <br />before the Award of a Contract, unless the Contracting Agency determines that <br />circumstances justify prompt execution of the Contract, in which case the Contracting <br />Agency may provide a shorter notice period. The Contracting Agency shall document the <br />specific reasons for the shorter notice period in the Procurement file. <br />2) Finality. The Contracting Agency’s Award shall not be final until the later of the following: <br />a) The expiration of the protest period provided pursuant to OAR 137-047-0740; or <br />b) The Contracting Agency provides Written responses to all timely-filed protests denying <br />the protests and affirming the Award. <br />Related State Statutes: ORS 279A.065 & 279B.135 <br /> <br /> <br />137-047-0620. Documentation of Award <br />1) Basis of Award. After Award, the Contracting Agency shall make a record showing the basis <br />for determining the successful Offeror part of the Contracting Agency's Procurement file. <br />2) Contents of Award Record. The Contracting Agency's record shall include: <br />a) For Bids: <br />A) Bids; <br />B) Completed Bid tabulation sheet; and <br />C) Written justification for any rejection of lower Bids. <br />b) For Proposals: <br />A) Proposals; <br />B) The completed evaluation of the Proposals;