Admin Order 44-23-01-F -- Final Public Contracting Rule 2022

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Exhibit A to Administrative Order No. 44-23-01-F City of Eugene Public Contracting Rules 2022 – Part 2 Page 44 C) Written justification for any rejection of higher scoring Proposals; and D) If the Contracting Agency engaged in any of the methods of Contractor selection described in ORS 279B.060(6)(b) and OAR 137-047-026, Written documentation of the content of any discussions, negotiations, best and final Offers, or any other procedures the Contracting Agency used to select a Proposer to which the Contracting Agency Awarded a Contract. Related State Statutes: ORS 279A.065 137-047-0630. Availability of Award Decisions 1) Contract Documents. To the extent required by the Solicitation Document, the Contracting Agency shall deliver to the successful Offeror a Contract, Signed purchase order, Price Agreement, or other Contract documents as applicable. 2) Availability of Award Decisions. A Person may obtain tabulations of Awarded Bids or evaluation summaries of Proposals for a minimal charge, in person or by submitting to the Contracting Agency a Written request accompanied by payment. The requesting Person shall provide the Solicitation Document number and enclose a self-addressed, stamped envelope. In addition, the Contracting Agency may make available tabulations of Bids and Proposals through the Electronic Procurement System of the Contracting Agency or the Contracting Agency’s website. 3) Availability of Procurement Files. After notice of intent to Award, the Contracting Agency shall make Procurement files available in accordance with applicable law. Related State Statutes: ORS 279B.055 & ORS 279B.060 137-047-0640. Rejection of an Offer 1) Rejection of an Offer. a) A Contracting Agency may reject any Offer as set forth in ORS 279B.100. b) The Contracting Agency may reject an Offer upon the Contracting Agency's finding that the Offer: A) Is contingent upon the Contracting Agency's acceptance of terms and conditions (including Specifications) that differ from the Solicitation Document; B) Takes exception to terms and conditions (including Specifications) set forth in the Solicitation Document; C) Attempts to prevent public disclosure of matters in contravention of the terms and conditions of the Solicitation Document or in contravention of applicable law; D) Offers Goods or Services that fail to meet the Specifications of the Solicitation Document; E) Is late; F) Is not in substantial compliance with the Solicitation Document; or G) Is not in substantial compliance with all prescribed public Procurement procedures. c) The Contracting Agency shall reject an Offer upon the Contracting Agency's finding that the Offeror: A) Has not been prequalified under ORS 279B.120 and the Contracting Agency required mandatory prequalification; B) Has been Debarred as set forth in ORS 279B.130 or has been disqualified pursuant to Rule 137-046-0210(3) (Disqualification); C) Has not met the requirements of ORS 279A.105, if required by the Solicitation Document;