Admin Order 44-23-01-F -- Final Public Contracting Rule 2022

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Exhibit A to Administrative Order No. 44-23-01-F City of Eugene Public Contracting Rules 2022 – Part 2 Page 59 C) The Contracting Agency used either the formal selection procedure under Rule 137- 048-0220 (Formal Selection Procedure) or the formal selection procedure applicable to selection of the Consultant at the time of original selection to select the Consultant for the earlier Contract. d) Continuation of Project With Extensive Estimated Fee. For Contracting Agencies where a Project is being continued, as more particularly described below, and where the Estimated Fee is expected to exceed $250,000, the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services, or Related Services to be performed under the Contract must meet the following requirements: A) The services consist of or are related to Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services, or Related Services that have been substantially described, planned, or otherwise previously studied under an earlier Contract with the same Consultant and are rendered for the same Project as the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services, or Related Services rendered under the earlier Contract; B) The Contracting Agency used either the formal selection procedure under OAR 137- 048-0220 (Formal Selection Procedure) or the formal selection procedure applicable to selection of the Consultant at the time of original selection to select the Consultant for the earlier Contract; and C) The Contracting Agency makes written findings that entering into a Contract with the Consultant, whether in the form of an amendment to an existing Contract or a separate Contract for the additional scope of services, will: (i) Promote efficient use of public funds and resources and result in substantial cost savings to the Contracting Agency; and, (ii) Protect the integrity of the Public Contracting process and the competitive nature of the Procurement by not encouraging favoritism or substantially diminishing competition in the award of the Contract. 2) Contracting Agency may select a Consultant for a Contract under this rule from the following sources: a) [Refer to Part 1, Section 6 of the City of Eugene Public Contracting Rules] b) Another Contracting Agency's list of Consultants that the Contracting Agency has created under Rule 137-048-0120 (List of Interested Consultants; Performance Record), with written consent of that Contracting Agency; or c) All Consultants offering the required Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying, Services or Related Services that the Contracting Agency reasonably can identify under the circumstances. 3) As part of the Contracting Agency’s assessment of the qualifications of any Consultant being considered for award of a Contract under this rule, the Contracting Agency can, at any time before entering into a contract with the Consultant, consider information pertaining to whether the Consultant owes a liquidated and delinquent debt to the State of Oregon. 4) The Contracting Agency shall direct negotiations with a Consultant selected under this rule toward discussing, refining, and finalizing the following: a) The specific scope of Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services, or Related Services to be provided by the Consultant; b) The Consultant's performance obligations and performance schedule; c) Payment methodology, Consultant’s rates and number of hours, and a maximum amount payable to the Consultant for the Architectural, Engineering, Photogrammetric