Admin Order 44-23-01-F -- Final Public Contracting Rule 2022

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Exhibit A to Administrative Order No. 44-23-01-F City of Eugene Public Contracting Rules 2022 – Part 2 Page 63 rule or proceed with a formal solicitation under Rule 137-048-0220 (Formal Selection Procedure). 6) Local Contracting Agencies using the informal selection procedure for Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services, when the Local Contracting Agencies will be using pricing policies, proposals or other pricing information as part of the Local Contracting Agencies’ screening and selection of prospective Consultants, pursuant to ORS 279C.110(5) [HB 2769 (Oregon Laws 2019, Chapter 55)], shall: a) Create an RFP that meets the requirements of ORS 279C.110(5)(a) In providing an estimate of the cost of the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services described in the RFP, the Local Contracting Agency may provide a specific estimate of that cost, or a range of estimated costs; b) Provide the RFP to a minimum of five (5) prospective Consultants. If fewer than five (5) prospective Consultants are available, the Local Contracting Agency shall provide the RFP to all available prospective Consultants and shall maintain a written record of the Local Contracting Agency’s efforts to locate available prospective Consultants for the RFP. The Local Contracting Agency shall draw prospective Consultants from: A) The Local Contracting Agency’s list of Consultants that is created and maintained under Rule 137-048-0120 (List of Interested Consultants; Performance Record); B) Another Contracting Agency’s list of Consultants that is created and maintained under Rule 137-048-0120 (List of Interested Consultants; Performance Record); or C) All Consultants that the Local Contracting Agency reasonably can locate that offer the desired Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services, or any combination of the foregoing. c) In the initial phase of the RFP, evaluate each prospective Consultant on the basis of each Consultant’s qualifications to perform the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services described in the RFP, with those qualifications including the criteria set forth in subsections (2)(a)(E)(i) through (2)(a)(E)(viii) of this rule; d) At the end of the initial phase of the RFP, announce the evaluation scores of each Consultant and rank each Consultant according to the evaluation scores. The Local Contracting Agency shall identify up to three (3) of the highest ranked prospective Consultants as being qualified to perform the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services described in the RFP, and as being eligible to participate in the second phase of the RFP process; e) In the second phase of the RFP, request a pricing proposal from the highest ranked prospective Consultants identified in the initial phase of the RFP, with that pricing proposal to meet the requirements of ORS 279C.110(5)(c)(A) and (B); f) Complete the evaluation of the highest ranked prospective Consultants that have decided to provide price proposals. In the Contracting Agency’s final evaluation of the prospective Consultants who have provided price proposals, the Contracting Agency cannot assign more than fifteen (15) percent of the overall weight of the evaluation criteria in the second phase of the RFP to each Consultant’s price proposal; g) If the Contracting Agency does not cancel the RFP after it reviews the qualifications of all prospective Consultants and the price proposals received from the highest ranked Consultants and ranks the highest ranked Consultants from the second phase of the RFP, begin negotiating a Contract with the highest ranked prospective Consultant. The