Admin Order 44-23-01-F -- Final Public Contracting Rule 2022

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Exhibit A to Administrative Order No. 44-23-01-F City of Eugene Public Contracting Rules 2022 – Part 2 Page 62 F) Pricing criteria upon which the highest ranked Consultant will be selected. Pricing criteria may include, but are not limited to, the total price for the Related Services described in the RFP, Consultant pricing policies and other pricing information such as the Consultant’s estimated number of staff hours needed to perform the Related Services described in the RFP, expenses, hourly rates, and overhead; G) A statement directing Proposers to the protest procedures set forth in these Division 48 rules; and H) A sample form of the Contract. b) Provide the RFP to a minimum of five (5) prospective Consultants. If fewer than five (5) prospective Consultants are available, Contracting Agency shall provide the RFP to all available prospective Consultants and shall maintain a written record of the Contracting Agency’ efforts to locate available prospective Consultants for the RFP. Contracting Agency shall draw prospective Consultants from: A) The Contracting Agency's list of Consultants that is created and maintained under Rule 137-048-0120 (List of Interested Consultants; Performance Record); B) Another Contracting Agency's list of Consultants that is created and maintained under Rule 137-048-0120 (List of Interested Consultants; Performance Record); or C) All Consultants that the Contracting Agency reasonably can locate that offer the desired Related Services; and. c) Review and rank all responsive Proposals received, according to the total price for the Related Services described in the RFP, Consultant pricing policies and other pricing information requested in the RFP, including but not limited to the number of hours proposed for the Related Services required, expenses, hourly rates, and overhead, and select the three highest-ranked Proposers. 4) If Contracting Agency does not cancel the RFP after it reviews and ranks each Proposer, Contracting Agency will begin negotiating a Contract with the highest ranked Proposer. Contracting Agency shall direct negotiations toward discussing, refining, and finalizing the following: a) The specific scope of Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services, or Related Services to be provided by the Consultant; b) The Consultant's performance obligations and performance schedule; c) Payment methodology and a maximum amount payable to the Consultant for the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services, or Related Services required under the Contract that is fair and reasonable to the Contracting Agency as determined solely by the Contracting Agency, taking into account the value, scope, complexity and nature of the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services, or Related Services; and d) Any other conditions or provisions the Contracting Agency believes to be in the Contracting Agency's best interest to negotiate. 5) The Contracting Agency shall, either orally or in writing, formally terminate negotiations with the highest ranked Proposer, if the Contracting Agency and Proposer are unable for any reason to reach agreement on a Contract within a reasonable amount of time. The Contracting Agency may thereafter negotiate with the second ranked Proposer, and if necessary, with the third ranked Proposer, in accordance with Section (4) of this rule, until negotiations result in a Contract. If negotiations with any of the Proposers do not result in a Contract within a reasonable amount of time, the Contracting Agency may end the particular informal solicitation and thereafter may proceed with a new informal solicitation under this