Admin Order 44-23-01-F -- Final Public Contracting Rule 2022

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Exhibit A to Administrative Order No. 44-23-01-F City of Eugene Public Contracting Rules 2022 – Part 2 Page 70 Related Services sought for the Project, the estimated Project cost, the estimated time period during which the Project is to be completed, and the estimated time period in which the specific Related Services sought will be performed; B) The RFP evaluation process and the price criteria which will be used to select the highest ranked Proposer, including the weights, points or other classifications applicable to each criterion. If the Contracting Agency does not indicate the applicable number of points, weights or other classifications, then each criterion is of equal value. Evaluation price criteria may include, but are not limited to, the total price for the Related Services described in the RFP, Consultant pricing policies, and other pricing information such as the Consultant’s estimated number of staff hours needed to perform the Related Services described in the RFP, expenses, hourly rates and overhead; C) Any minimum or pass-fail qualifications that the Proposers must meet, including but not limited to any such qualifications in the subject matter areas described in section (4)(a)(B)(i) through section (4)(a)(B)(xii) of this rule; and D) The information listed in section (4)(a)(C) through section (4)(a)(N) of this rule pertaining to the Related Services described in the RFP. c) RFP Contents for Contracting Agencies’ Selection of Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services with Pricing Policies, Proposals, or Other Pricing Information. Contracting Agencies that will be including pricing policies, proposals, or other pricing information in the Contracting Agencies’ formal selection procedure criteria for Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services pursuant to ORS 279C.110(5) [HB 2769 (Oregon Laws 2019, Chapter 55)] shall meet the following minimum requirements for each RFP: A) If the Contracting Agency has used the Request for Qualifications procedure in Section (3) of this rule to evaluate potential Consultants and establish a short list of qualified Consultants pursuant to ORS 279C.110(5), the RFP must meet the requirements of ORS 279C.110(5) that address the second phase of the selection process applicable to the short list of no more than three of the highest ranked prospective consultants that were identified in the initial phase of the selection process described in ORS 279C.110(5)(a) and (b). B) If the Contracting Agency has elected to not use the Request for Qualifications procedure in Section (3) of this rule, and will use only an RFP in the Contracting Agency’s use of the formal selection procedure, the Local Contracting Agency shall include at least the following in the RFP: (i) The information set forth in ORS 279C.110(5)(a). In providing an estimate of the cost of the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services described in the RFP, the Contracting Agency may provide a specific estimate of that cost or a range of estimated costs; (ii) In the initial phase of the RFP, provisions describing the Contracting Agency’s evaluation of each prospective Consultant on the basis of each Consultant’s qualifications to perform the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services described in the RFP, with those qualifications including the criteria set forth in subsections (4)(a)(B)(i) through (4)(a)(B)(xiii) and (4)(a)(B)(xv) of this rule; (iii) At the end of the initial phase of the RFP, provisions describing the Contracting Agency’s evaluation scores of each Consultant and rank of each Consultant according to the evaluation scores. The Contracting Agency shall identify up to three (3) of the highest ranked prospective Consultants as being qualified to perform the Architectural, Engineering, Photogrammetric Mapping,