Resolution No. 4632 - Laserfiche WebLink

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3.3 Information session. During each grant offering cycle the City will hold at least one information session at which department staff from various specialty areas within the City will be available to answer questions from neighborhood groups as they explore specific project ideas. Additional methods to share information about projects may be implemented, such as web sites, work shops, and publications. 3.4 Pre-review process. Prior to the date specified in the RFP for application submission, neighborhood groups may submit project ideas to the Planning and Development Department, Community Development Division office for review. City staff shall review the proposal for compatibility with existing plans (e.g., master parks plans, neighborhood refinement plans), and will flag any concerns with respect to materials, costs, liabilities, and feasibility of the proposed project. Utilizing the pre-review process prior to subinitting grant applications is particularly recommended for larger projects ($20,000+ total project cost). 4. Allocation of Grants. 4.1 Department advisory committee. The Neighborhood Matching Grants Advisory Committee (the "Committee") shall be established by the Planning and Development Department with input from the Citizens Involvement Committee, as an ad hoc advisory committee under Section 2.013 of the Eugene Code, 1971, and shall be responsible for the content of the RFP, and for making recommendations on allocations as set forth in these Standards. 4.2 Match. City funds allocated under this Program must be matched by the applicant so that the applicant supplies at least 50% of the total cost, or cost-equivalent, of the grant project. The applicant's match can be provided by either cash, donated materials and supplies, volunteer labor, or any combination of the foregoing. The applicant's match may not include resources from other City departments. Documentation of the match must be submitted with the application, and applications that fail to document the minimum 50% match will not be considered. 4.3 Selection criteria. The Committee shall rate proposals based on the selection criteria specified by the Committee and set forth in the RFP for the grant offering. The criteria shall be those elements that the Committee considers helpful to evaluate the value of proposals to the City for the particular grant, including all or any of the following: 4.3.1 The extent to which the project results in: (a) An observable physical improvement to the neighborhood; (b) A measurable change in the sense of local community or neighborhood identity; or Standards and Guidelines - 2