Resolution No. 4632 - Laserfiche WebLink

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example, where the RFP states that a criterion will be worth 25 points, the RFP should describe whether each proposal that satisfies the criterion will automatically receive 25 points, or whether the extent to which the proposal meets the criterion may result in a rating for that criterion of between o and 25 points. The ratings will be added together and averaged across the Committee. Recommendations on projects will be based on the rank order. The Committee shall not be required to make recommendations that allocate any or all of the grant money set aside for a grant offering if it determines that some or all of the proposals require further consideration and refinement. The Committee's recommendations shall be placed on the City Council's consent calendar for approval prior to final authorization, payment, or execution of contracts or agreements. 6. ' Distribution of Grants. 6.1 Issuance. Upon approval of an application by the City Council, the Community Development Division of the Planning and Development Department ("Community Development") shall be responsible for securing appropriate execution of any required contracts or agreements, disbursement of funds approved for the application, and for monitoring progress on the project, subject to the provisions of this section. 6.2 Competitive Procurement. Although the grants are exempt from public bidding requirements, Community Development staff shall be responsible for implementing practices and procedures that assure that compensated subcontractors for labor, services, materials or equipment have been selected in a manner that promotes competition and results in efficient utilization of the grant. The procedures adopted by Community Development shall include requiring and assisting grant applicants to construct grant proposals using competitive procurement techniques appropriate to the size and type of project. 6.3 Public Contracting Laws. All Neighborhood Grants will be public contracts. Therefore, Community Development will work with appropriate City staff to ensure that all applicable contracting laws appropriate to the size and type of project, including, but not limited to, wage and labor laws and performance bond requirements, are complied with. 6.4 Start-up Costs. Up to $1,000 of each grant may be disbursed in advance, to pay for incidental costs of the project that cannot be ascertained with certainty in advance, provided that the grantee submits a written request that: (1) describes the purposes for which the advance will be used, (2) includes a reasonable estimate of costs that justifies the amount of the requested advance, and (3) identifies that other funds are not available to pay such costs. 6.5 Disbursement of Grant. All grant moneys will be disbursed pursuant to a written contract between the City and the grantee. The conditions for disbursement will ensure that the timing of disbursements will be coordinated with contributions of labor, materials or other resources from the neighborhood match. Disbursements shall be made Standards and Guidelines - 4