Item A: City Council Priority Issue - City Hall Complex

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EUGENE CITY COUNCIL AGENDA ITEM SUMMARY ~ Work Session: City Council Priority Issue - City Hall Complex Meeting Date: December 14,2005 Department: Central Services www.eugene-or.gov Agenda Item Number: A Staff Contact: Mike Penwell Contact Telephone Number: 682-5547 ISSUE STATEMENT The purpose of this work session is to request council direction for implementing Phase 2-the Devel- opment Plan Phase-of the City Hall Complex Action Plan. BACKGROUND On May 25,2005, the council approved the City Hall/Police Building Action Plan (subsequently renamed the City Hall Complex Action Plan) which identifies the major policy issues to be addressed, the overall description of project phasing, the nature of work to be accomplished, resource needs and proposed project outcomes associated with the City Hall Complex. The project team of Thomas Hacker Architects facilitated a council workshop on October 19,2005, for the purpose of identifying and providing direction on policy issues relevant to the City Hall Complex. Based on pre-workshop interviews with the mayor and council, six project values were presented by the consultant team to which three additional project values were proposed by council members during the workshop. The following project values were adopted by the council at its November 23,2005, work seSSIOn: 1. Exercise fiscal responsibility 2. Produce government efficiency 3. Be user-friendly 4. Embody environmental stewardship 5. Enhance downtown 6. Inspire civic pride 7. Maximize use of City Hall public spaces by the public and access to government and its representatives 8. Strive for simplicity 9. Plan for the future In addition, eight key issues and five sub-issues emerged from pre-workshop interviews with the mayor and council, and were presented during the workshop. Based on discussion at the workshop, position statements on the four issues with the highest degree of consensus were presented to the council at the November 23,2005, work session. The council modified and adopted the position statements as follows: 1. Incorporate meaningful sustainable design goals. 2. Utilize a long-term planning horizon of 25 years. 3. Consolidate City services to the greatest practical extent. 4. Develop the project in consideration of the Downtown Plan while not limiting location choices to 8th Avenue. The next step in the action plan is the Development Plan Phase. The action plan states, "This phase will include the technical work and public input required to generate an overall Development Plan. This is also the phase in which the remaining policy issues from phase one will be resolved." LICMOl200S Council Agendas1MOS12141S0S1214A.doc