Item A: City Council Priority Issue - City Hall Complex

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There are two basic approaches to the Development Plan Phase presented here for the council to consider that are consistent with the intent of the City Hall Complex Action Plan. Approach A incorporates more detailed technical work and a comprehensive public involvement process, but carries a higher price tag. Approach B is a more conceptual approach that relies on less technical work and a reduced level of public involvement, and is therefore less expensive (see Attachment C for a detailed description and comparison of Approach A and B). Approach B is also less expensive because it can be completed in seven months (see Attachment B, Approach B Timeline) as compared to the 11 months required for Approach A (see Attachment A, Approach A Timeline). The table below summarizes the scope of services and costs for the two proposed approaches. The scope of services in Approach A is more consistent with the action plan and the material presented at the council workshop, but the cost is much higher than estimated in the action plan. Correspondingly, the scope of services for Approach B is more limited than identified in the action plan or at the workshop, but the cost is closer to the estimate in the action plan. Approach A Approach B Technical Tasks Cost Technical Tasks Cost · Review Existing Conditions · Review Exist. Conditions (reduced) · Space Needs Study · Space Needs Outline (reduced) · Police Service Delivery Study · Eliminate Police Service Del. Study · Site Options Study · Site Options Study · Concept options · Concept options (simplified) Public Involvement Tasks Public Involvement Tasks · Citizen Interviews · Citizen Interviews (reduced) · Community Forums (4) · Community Forums (3) · PI Planning Meetings · PI Planning Meetings · Community Communication · Community Communication Meetings Meetings · Council Workshops (4) · Council Workshops (3) · Council Work Sessions (4) · Council Work Sessions (3) · Project Team Meetings (w/City) · Project Team Meetings (w/City) Sub-Total of Basic Services $920,000 Sub-Total of Basic Services $675,000 Reimbursable Expenses $75,000 Reimbursable Expenses $65,000 Project Management (City) $60,000 Project Management (City) $40,000 Total Approach A Costs $1,055,000 Total Approach B Costs $780,000 There are also several additional services mentioned either during the October 19 council workshop or the November 23 council work session that could be added to either Approach A or Approach B as well: Additional Services · Police Service Delivery Study · Generic New vs. Remodel Study · Benchmarking Study · Seismic Analysis of Existing Bldg. · Financial Analysis · Co-Location Study · Spanish Translation of Community Exhibit Fact Sheets Cost (including reimbursable expenses) $30,000 (included in Approach A Basic Services) $80,000 $16,000 (could occur in phase 3) $28,000 $21,000 (could occur in phase 3) $13,000 (could occur in phase 3) $2,500 LICMOl200S Council Agendas1MOS12141S0S1214A.doc