Item A: City Council Priority Issue - City Hall Complex

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The costs for both Approach A and Approach B are significantly higher than estimated in the City Hall Complex Action Plan for two reasons. First, the City has never done a facility planning project of this size, scope, and complexity. As a result, the original estimate was based on a rather simplistic com- parison to the EWEB master planning process. The contract for the EWEB master plan is up to about $1.1 million for fees and expenses, and provides programming, planning, and design through schematic design. By comparison, the next phase of the City Hall Complex master planning process includes the technical work required to generate a complete development plan, but only includes concept level design options. However, the issues addressed in the EWEB planning process were much more limited and defined than those being addressed with the City Hall Complex, the site options were already identified, and perhaps most significantly, there was no public involvement process. By comparison, the City as an organization is more varied and complex than EWEB with many unresolved issues to consider and resolve simultane- ously. City staff and the council have also indicated a commitment to an inclusive, effective public input process in keeping with the International Association for Public Participation (IAP2) Core Values of Pub- lic Participation. Though higher than originally anticipated, the costs for both approaches are reasonable given the scope of work required to provide the City with the information needed for informed decision making. RELA TED CITY POLICIES The City Hall Complex master planning and public participation process relates to the council goals of an effective, accountable municipal government, a safe community, and sustainable community growth and change. COUNCIL OPTIONS The council has four options related to the Development Plan Phase of the City Hall Complex Action Plan: 1. Direct the City Manager to proceed with Approach A for implementation of the Development Plan Phase of the City Hall Complex Action Plan plus Additional Services as desired by the council and request on a Supplemental Budget an appropriation of$I,055,000 from the Facility Reserve for Approach A Basic Services and additional funds as required to complete selected Additional Services. 2. Direct the City Manager to proceed with Approach B for implementation of the Development Plan Phase of the City Hall Complex Action Plan plus Additional Services as desired by the council; and request on a Supplemental Budget an appropriation of$780,000 from the Facility Reserve for Approach B Basic Services and additional funds as required to complete selected Additional Services. 3. Direct the City Manager to return with additional information related to the Development Plan Phase for consideration by the council at a future work session. CITY MANAGER'S RECOMMENDATION The City Manager recommends Option #1 with the addition of the Generic New vs. Remodel Study for a totalof$I,135,000. Approach A-while more expensive than Approach B-is more consistent with the adopted City Hall Complex Action Plan, provides more detailed technical information on which decisions can be made, and offers a more inclusive, effective public involvement process. LICMOl200S Council Agendas1MOS12141S0S1214A.doc