Item A: City Council Priority Issue - City Hall Complex

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Attachment C THOMAS HACKER ARCHITECTS INC. MEMORANDUM cc Jonah Cohen Eugene City Hall Master Plan 0522 Dana Crawford; T.H.A file Date December 5, 2005 Mike Penwell City of Eugene Sent By Project Job No. Attn. Company Re Via Project Scope Approaches and Options E-Mail, US Mail Remarks The following is an expanded description of the scope approaches and options identified in the Agenda Item Summary for the December 14, 2005, Work session. Approach A - Comprehensive Basic Services Approach A reflects an 11-month effort divided into two phases. The first 5-1/2 months would be an Analysis Phase consisting of the following tasks: Review Existing Conditions Tour and photograph existing City Hall as well as other city-occupied and owned spaces to understand current operations; develop working base plans of existing City Hall from Owner-provided AutoCad drawings to inform the space needs study and other technical efforts; perform an evaluation of City-owned buildings to assess their condition and future use as it relates to the City Hall Complex. Space Needs Study A detailed study of needs for all departments likely to be included in the City Hall Complex documenting area requirements, adjacencies, level of public access, equipment, service and parking needs, special mechanical, electrical, security and other requirements for all departments, public spaces, support spaces, and circulation. Products include adjacency diagrams, area needs summary, concept layouts for complex departments or specialized rooms, and room data sheets. To inform decisions about future growth, the space needs study will also consider five (5) planning milestones: current (as occupied), current need (if different than occupied), need projected five years (to the time of move-in), need projected 15 years (move-in plus 10 years), and need projected 25 years (move-in plus 20 years). Police Service Delivery Study A facilitated exploration of the implications of alternative Police Delivery models to inform decisions about consolidation of Police with other City services. This study includes analysis of space needs, efficiencies, constraints and opportunities, and construction cost implications for multiple approaches.