Item A: City Council Priority Issue - City Hall Complex

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Memorandum Eugene City Hall Master Plan December 5, 2005 Page 2 of 4 Site Options Study Establish comprehensive site evaluation criteria. Work with staff and Council to identify potential development sites (including land acquisition and swaps); evaluate all considered sites with site evaluation matrix. Identify approximately three sites for detailed analysis (compatibility with program, adjacent uses, pedestrian and vehicular access, topography, sub-surface conditions, future growth, solar access, views, traffic impact, etc.). Facilitate decision about most appropriate site/so At the completion of the Analysis Phase, a 5-1/2 month Conceptual Design Phase would then lead to an agreed design direction. Concept Options Explore concept options on preferred site/so Illustrate and present options to staff and Council; identify preferred options. Develop preferred options (three maximum), review with staff and Council, and perform concept cost models (three maximum). Refine preferred options, review with staff and Council, and refine concept cost models. Prepare summary report. Workshops/Meetings/Public Process Throughout this 11-month effort, (4) two-hour Council Workshops and (4) 45-minute Council Work sessions would occur. During that same period, an extensive Public Involvement process consisting of citizen interviews, neighborhood, electronic and media outreach and (4) Community forums will also take place. This represents an approach in which multiple technical studies would occur in a linear process allowing the City Council to make highly informed decisions. Approach B- Less Comprehensive Basic Services The most significant differences between Approach A outlined above and Approach B is that a complete Space Needs Study would not initially occur, the Police Service Delivery Study would be eliminated and some Phase II Public Process milestones would be moved to Phase III. The overall schedule for Phase II would also be shortened from 11 months to seven (7) months and divided into two phases. The first two (2) months would be an Analysis Phase consisting of the following tasks: Cursory Review of Existing Conditions In lieu of detailed review of existing conditions described above, this effort would consist of a one-day tour of existing facilities. Working base plans of existing City Hall would also be developed. Program Outline In lieu of a full Space Needs Study, a Program "Outline" would be developed allowing the design team to estimate an approximate area (GSF) requirement for the new facility. It would, however, establish major departmental adjacencies, access, security relationships and parking/C ity-owned vehicle requirements. No detailed program or equipment lay-outs, inter-department adjacencies or narrative descriptions would be provided. Simplified Concept Options A simplified version of Approach A described above. The major difference is a reduced level of consultant input in development of concept options. Concept options on preferred site/s would be explored. Options would be Illustrated and presented to staff and Council; preferred options would be identified. Preferred options (three maximum) would be developed, reviewed with staff and Council, and concept cost models (three maximum) would be performed. Preferred options would be refined, reviewed with staff and Council, and concept cost models would be refined. Summary Report prepared. 733 SW OAK STREET, PORTLAND, OREGON 97205 TELEPHONE 503.227.1254 FAX 503.227.7818