Item B: River Avenue Improvements

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Ms. Vaughn offered the following correction to the minutes of August 30: Page 8, delete paragraphs 12 and 13. Mr. Howard, seconded by Mr. Spain, moved to approve the minutes from the meeting of the River Avenue Stakeholders Group held on August 30, 2005, as amended. The motion passed unanimously. · Informational Packet Comments/Questions . Update from Stakeholder Representatives Mr. Hoobyar offered two agendas. He related that he had conversed with some people and there were at least two proposals on how to move forward with road improvement designs. He offered an alternative agenda with the second item comprised of presentations, discussion, and decisions on the proposals from the stakeholder representatives. Ms. Damron noted that the August 24 minutes referred to a chairperson of the group. She wondered who that would be and how the material would be presented to the City Council at its work session. Mr. Hoobyar had hoped to do that as part of the next step after making design decisions. He asked if others were interested in having this discussion. Mr. Schoening reported that he had discussed this at the staff level. He said generally staff presented a report and then the City Council gave comments and asked questions in a first round, a second round, and so on. He underscored that time constraints prevented multiple presentations on a topic and work sessions were primarily to provide the council the opportunity to utilize staff as a resource. He stated that the regular session was subsequent to the work session and began with the Public Forum in which any citizen could speak on any topic not subject to a public hearing or a ruling by the Hearings OfficiaL Ms. Rojas asked for Mr. Schoening to claritY whether the suggestion that a chairperson of the group could help represent the group's work. Ms. Damron added that it had been the understanding that a representative of the group would have an opportunity to be present as a resource to the council. Mr. HiH indicated he was amenable to having a group representative at the work session if there was group consensus behind it. Mr. Hyman opined that there was little "potency" in public testimony at man)' City Council meetings. Mr. Hill suggested that some testimony could be in letter form to go along with the proposal. He did not see a problem with people attending the work session to sit and listen. Ms. Damron moved to elect a minimum of one and a maximum of four representatives to go to the City Council Work Session; and to be allowed equal time in the presentation as was granted to staff to present the work; and that the stakeholders would submit a written version. Mr. Howard provided the second. The motion passed unanimously. MINUTES-River A venue Stakeholder Group - Public Works Department October 5, 2005 Page 2