Admin Order 44-93-05 - Laserfiche WebLink

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following procedures be followed: (1) The contractor shall notify the Department's DBE coordinator of a reduction of DBE participation in the project and request a meeting with the City's involved Department DBE coordinator and City DBE Liaison officer. (2) At this meeting, the contractor shall document the circumstances which brought about the reduction in DBE participation and the contractor's plans to bring DBE participation back to the bid level. (3) The City Department's DBE coordinator and the City's DBE Liaison Officer or designee shall evaluate the circumstances resulting in the reduction and determine if the reduction warrants assessment of any sanctions or other remedies set forth in the specifications for bid or as provided by law. I. Sanctions. The contractor must take all necessary and reasonable steps to ensure that DBEs have the maximum opportunity to perform. The contractor shall be required by contract provisions to meet the DBE participation goals or to demonstrate good faith efforts to meet the goals, to enable committed DBEs to perform, to ensure that DBEs perform a commercially useful function, and to follow the proper procedures for DBE substitution. Specific sanctions for violation shall be set forth in each contract. J. Reauirements for Contract Performance. In order to ensure compliance with the DBE requirements placed on subrecipients, contractors and subcontractors, the City will include the following requirements in all federally funded contracts, where applicable and appropriate, unless contrary to law: (1) Contractor's DBE Liaison Officer. The contractor shall designate a DBE Liaison Officer to be responsible for and administer the contractor's DBE program. The name of this individual shall be provided to the City at the Preconstruction Conference. (2) Submission of Subcontracts. The contractor must enter into subcontracts with the DBEs identified in the Contractor's DBE Participation Commitment and submit the same to the City prior to the start of work under the subcontract. All required federal and state provisions must be included in the subcontracts. All subcontracts must be approved by the Department DBE coordinator prior to commencement of the work for compliance with the requirements of this policy. (3) Commerciallv Useful Function (CUF). The contractor shall ensure that all committed DBEs working on the project perform a commercially useful function (CUP). Only expenditures to DBEs that perform a CUP may be counted toward achievement of the contractor's DBE participation goal. The requirement that a CUF be performed is a contract provision which, if breached, may result in specific consequences or sanctions authorized in the contract. (a) A DBE is considered to perform a CUP when the DBE is responsible for execution of a distinct element of the contract work and is carrying out the Administrative Order - 7