Admin Order 44-93-05 - Laserfiche WebLink

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related to estimating, bidding, bonding, and marketing DBE businesses to primary contractors; (3) Coordinate with other agencies to provide workshops and services designed to assist DBEs to obtain bonding and financial assistance; (4) Coordinate with other agencies to provide workshops and services related to the procedures for verification, to ensure that only bona fide DBEs are certified as eligible for participation in the DBE program; (5) Arrange solicitations, times for the presentation of bids, quantities, specifications, and delivery schedules in a manner designed to ensure maximum DBE participation; (6) Conduct information and communications programs on City contracting procedures and specific contracting opportunities in a timely manner. Such programs shall be bilingual where appropriate; (7) Notify prime contractors of the requirements of the City's Affirmative Action Plan for DBE participation in federally funded City contracts. G. Reauirements for: Biddin2 Process for Federallv Funded City Contracts. (1) In order to ensure compliance with the DBE requirements placed on subrecipients, contractors and subcontractors, the City will include the following requirements in the. bid documents for all federally funded City contracts, unless contrary to law: (a) All prime contractors must meet the assigned DBE goal or demonstrate good faith efforts to utilize other DBE subcontractors. (b) At the time of submission of bids, all bidders/proposers shall submit a list of certified DBE firms they intend to use in performance of the contract. These lists shall set forth the work to be performed by the DBE and the estimated dollar value of that work. If the bid does not meet the assigned DBE goal, the bidder/proposer shall submit an explanation of a good faith effort to utilize other DBE contractors. Standards currently used by the City to assess good faith effort are set forth on Attachment B. (2) Upon award of the contract, the City shall transmit a letter to the contractor listing the names and amounts of committed DBEs on the project. A similar letter shall be mailed to each committed DBE stating the project name and dollar amount that has been committed. H. Procedures if DBE Participation is Reduced Prior to Contract Execution. In the event any circumstances arise after the bid opening, but prior to execution of the contract, which reduce the DBE participation on that project, the City shall require that the Administrative Order - 6