Admin Order 44-94-10-F - Laserfiche WebLink

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3. Time Limitations on Filing. A request for mediation or a complaint with an enforcement agency must be filed within one year from the date the alleged unlawful practice occurred. If the alleged unlawful practice is of a continuing nature, the limitation period shall not commence to run until the unlawful practice has ceased. Although the City encourages resolution of disputes through mediation, filing a request for mediation will not constitute a timely filing for purposes of filing a complaint with an enforcement agency. At the time the intake questionnaire is processed the HRO shall insure that all persons filing mediation requests are aware of the time within which a complaint with an enforcement agency must be filed if they wish to preserve their right to do so, and that such complaints may be filed at the same time as the mediation request. 4. Informal Review. If an intake questionnaire is filed with the HRO under subsection 2.2.1 above, the Human Rights Analyst shall contact the person alleged to have committed the unlawful practice, apprise the person of the nature of the allegations, and that the person initiating the complaint does not intend to pursue further action at the present time. A copy of the intake questionnaire shall thereafter be forwarded to the individual, together with information concerning the City's Human Rights Code provisions and the public education resources available through the HRO. The person may, but is not required to respond to the allegations, and any such responses shall become a part of the HRO' s records. 5. Mediation. 5.1 Within ten working days from receipt of an accepted mediation request, the HRO shall notify the other party of the alleged claim of discrimination, and the request for mediation. The notice shall advise the party that mediation is voluntary, and that the person requesting mediation may also pursue the matter through filing a complaint with an enforcement agency. 5.2 The notice shall request that the party notify the HRO, within five working days from the date of the notice, whether the request for mediation is accepted. If the party rejects mediation, or fails to respond to the notice within the required time, the mediation request shall be dismissed. The notice shall also advise the party that a written response to the allegation may be forwarded to the HRO, even if the party rejects mediation, and any such response shall become a part of the record if a complaint with an enforcement agency has been or is subsequently filed. 5.3 If the other party accepts the mediation request, the HRO shall, within five working days from receipt of notification, forward a notification to both parties of the identity of the mediator and the date on which mediation will occur, which shall not be later than 60 days from the date the initial request was filed. Both parties will be provided information concerning the mediation process, which is informal, and not open to the public. Administrative Order - 4