Ordinance No. 19770 - Laserfiche WebLink

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for review, analysis, and response by the staff. The consultation and ques- tioning sha11 nat constitute re-opening of the hearing. If the presiding officer concludes, however, that new evidence has been presented during the consultation or questioning, he or she shall , upon designation of the new evidence permit the applicant and parties to respond briefly, present ev i - dence, and raise issues with respect to the designated materi a1. The body shall then continue its deliberation to a subsequent meeting at a speci f i ed time and place, state its findings of fact and conclusions, ar state its decision generally and request that staf f prepare proposed findings of fact and conclusions. The staff may request proposed findings of fact and con- clusions from any party. Except as above provided, no other person may sub- mi t findings of fact and conclusions without request by the body. I f staf f requests proposed findings of fact and cancl us i ons from a party, the hear- ings body, before taking action, shal 1 circulate the proposed decision to the parties for written comment. All actions taken by the body pursuant to this section shall be made a part of the record. 2.398 uasi-Judicial Hearin s -Official Notice. ~ I } The hearings body may take official notice of the fol 1 owi rag: ~a} All facts which are judicially noticeable. fib} All public records of the city, ~c} The charter, ordinances, resolutions, rules, regulations, and official 1 y promulgated policies of the city. ~ 2 } Matters officially noticed need not be established by evidence and may be considered by the hearings body in the determination of the proposal. 2,399 Quasi-Judicial Hear,i,ng,s -Record ,,of Proceedings. ~ I } An adequate record of the hear~~~~ng~~ shat 1 be prepared i n accord- ance with section 2, 001 ~ 1 I } of this code, as applicable. To assist i n the preparation of the record, the proceedings may be stenographically or elec- tronically recorded, but the record need not set forth evidence verbatim. ~ 2 } Where practicable, the presiding officer shal 1 cause al 1 presented physical and documentary evidence to be received and to be marked to show the identity of the person offering the evidence and to indicate whether i t i s presented on behal f of the proponent or an opponent, If evi - dence is not capable of being incorporated in the record, it shall not be included. All exhibits received into evidence shall be retained by the hearing body for one year, at which time they may be released upon written demand to the person identified thereon as having offered i t unl ess a need for further retention is shown, The presiding officer may in his or her discretion, subject only to a ma jori ty vote of the members of the hearing body participating , refuse any evidence which , i n his or her judgment, i s incompetent or irrelevant. ~3} Any member of the public shall have access to the record of the proceedings at reasonable times and places. Members of the public shat 1 be entitled to make copies of the record at their own expense. 2.440 uasi-Judicial Hearin s -Amendment and Sus erasion of Rules. Any rule of procedure not required by federal yr state law or the city Ordinance - 8