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<br />Mr. Papé asked what the industry norms were for space. Mr. Hardy said it was partly based on a square <br />feet per person equation combined with what City standards might be. <br /> <br />Ms. Bettman averred that space needs should be based on credible, externally justifiable figures. <br /> <br />Mr. Hardy stated that one of the consultants was a master plan consultant for city services with a long <br />background in this sort of work. <br /> <br />Mr. Pryor said there were different kinds of future planning. He observed that from five years out such <br />planning was “pretty speculative” and once the planning went beyond 20 years it was guesswork. He <br />asserted that one had to have some kind of context for a building that was planned to last 50 years. <br /> <br />Mr. Kelly thought reserving horizontal site space would provide some insurance against the unpredictability <br />of how the land would be used in the area. He declared that whatever proposal the council arrived at should <br />demonstrate that it would satisfy the need but not overbuild. He underscored the importance of the space <br />needs study to demonstrate the assumptions that went into its conclusion. <br /> <br />Mayor Piercy expressed hope that the council would not limit its vision. She stressed the importance of <br />adequately meeting future needs. <br /> <br />Mr. Hardy showed the Matrix of Leaning for the topic of consolidation. He clarified that consolidation in <br />this case was considered without the Police Department. He indicated that all councilors were in agreement <br />that City services should be consolidated. <br /> <br />Mr. Moye showed, with the aid of a map, where services were currently located. He pointed to several <br />inefficiencies that could be resolved by consolidation into one location. He pointed out that the City <br />currently used 165,000 square feet and that the Eugene Police Department (EPD) used another 35,000 <br />square feet. <br /> <br />Mr. Carlson pointed out that some functions were meant to be in another location and not all of the services <br />were targeted to be part of a consolidation. <br /> <br />In response to a question from Ms. Bettman, Ms. Crawford clarified that the team had been “crunching lots <br />of numbers since September 14.” She stated that the special needs of certain services would be resolved, but <br />for the present, the numbers were “squishy.” <br /> <br />Mr. Hardy showed several density models, including a four-story, full-block building, a one-half block eight- <br />story building, multiple block two-story buildings and a combination. He stressed that consolidation would <br />require a certain amount of square footage and that the exact number would not be known until the space <br />needs study was completed. He noted that a choice to renovate the existing building would present <br />challenges in this respect. <br /> <br />In response to a question from Mr. Pryor, Mr. Hardy stated that a 300,000 square foot number had only <br />been used for the request for proposal (RFP) process. He noted that the City would not likely need 300,000 <br />square feet. He predicted that the space needs study would find inefficiencies in space use. <br /> <br />Mr. Hardy proceeded into the discussion of whether to consolidate City Hall and EPD functions. He related <br /> <br /> <br />MINUTES—Eugene City Council October 19, 2005 Page 4 <br /> Workshop <br /> <br />