Ordinance No. 19574 - Laserfiche WebLink

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personal service by the insurance company to the City and its em to ees is such a critical fact p .y or, the purchase of insurance ~s not compatible with standard competitive bidding procedures. Use of an a ent of . g record or requ~r~ng a spec~f~c insurance contract is a reasonable common practice in the insurance industry that provides an efficient and effective process for gathering information about service, cost and adm~n~strat~on. ' alternative methods of selecting the provider or administrator result in stronger management of cast and service and therefore greater benefit far dollars spent, ,fig} Contract changes. During the course of performin some ubl~c contracts whe g p. n ~t becomes apparent that changes in the spe- c~f~cations or quantities are required or that modifications to the work being performed are required and that it is less costl to the ubl~c to ad ust the e ' y p ~ x~sting public contract rather than suspend the work and call for new bids the purchasing agent needs within limits some flexibility for adjusting public contracts at a time the work is being performed. Further, before some public contracts are undertaken it is impossible to fully ascertain the nature of the gaols and services required. Therefore, within limits, it is in the public interest to a11ow amendments, change orders or modifications to public contracts previously awarded rather than to terminate work on public contracts long enough to allow going throu h a com etitive bid rocess . Al i o ' g p p wing adjustment of contract work not to exceed 10% of the contract amount is a common and reasonable standard in man public a encies. Further h v' ~ y g a Ong the purchasing agent review the situation before exceeding the 10% limit assures administrative accountability and protects the public interest without burdenin the council with more s ecial m ~ • ~ g p eet~ngs and adm~n~strat~ve detail and delaying performance of public contracts. ~h} Certain repair contracts. when the City's a ui ment must be re aged and o q p p verhauled, the cost and nature of the repair often cannot be determined without extensive preliminary dismantlin of the a ui ment. Further g q p specially trained personnel may be required who are available from only one source, Therefore, it is in the publ ~ c interest to avoid the delay and useless ex ense involved i n a com etitive .p p bldd~ng process for equipment repa~,r contracts when the nature of the malfunction or worn parts cannot be ascertained prior to beginning the work, ~i} Contracts for less than $2,504. ORS 279,015 d authorizes ~} a public agency to exclude from compet~t~ve bidding all cantracts for supplies with a value less than $2,500, if formal com etitive bids based on detai 1 ed p spec~ficat~ons and advertised solicitation of bid were used to award all public cantracts under $2,500, the cost of procurement would be disproportionate to any benefit received from competitive bids. Beyond the classification of public contracts set forth herein, the purchasing agent is qualified to establish roce- dures for such contract p s that reasonably balance the value of compe- titive bids with the administrative costs. ~ Purchases for resale. When acquiring goods for resale Findings - 2