Ordinance No. 19574 - Laserfiche WebLink

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substantially diminish competition and that result in substantial cost sav- ings: ~a} Contracts made with other governmental agencies; fib} Contracts made with qualified nonprofit agencies provid- ing employment opportunities for the handicapped; ~c} Contracts determined by the purchasing agent to be avail- able only through a sole supplier of gaols, services, or both; ~d} Contracts for which the prices or suppliers are estab- lished by governmental regulatory authorities; fie} Contracts far the purchase or commissioning of works of art; ~f} Contracts for the purchase of library materials, includ- ing but not l~m~ted to books, periodicals, sound or video record- ings, films, film strips, maps and other printed or published materi a1 s , fig} Contracts for the purchase of personal property, public improvements or services that are based upon contracts currently in farce awarded by any other public agency that is governed by state competitive bidding requirements. ~h} Contracts far insurance, including emp]oyee benefit in- surance. ~i} Contract amendments for additional goods, services, or both, ar for changes in the original specifications which increase the original contract price, provided: 1. The original contract terms and conditions apply to the performance of the amendments; or 2. The cost of all amendments does not exceed 10°/~ of the original contract price. This 10°le limitation may be increased an add~t~onal 10°/~ upon determination by the purchasing agent that it is not reasonably feasible to require additional bid- ding to complete the purpose of the contract. ~d}. Contracts for equipment repair or overhauling provided the service or parts required are unknown and the cost cannot be determined without extensive preliminary dismantling or testin . g ~k} Contracts far goods purchased for resale to consumers. ~2} The following classes of public contracts are hereby created and when the procedure for each class is followed such contracts do not encourage favoritism nor substantially diminish competition and do result in substantial cost savings: ~a} Contracts under $2,500. The purchasing agent shall estab- lish the procedures for awarding contracts less than $2,500 in value for goods, services, or both, or for public improvements; fib} Contracts $2,500 to $10,000. All contracts for an amount which ~s valued $2,500 or more but less than $10,000 shall be based on informal quotations unless in the discretion of the purchasing agent the nature of the proposed contract requires formal quota- tions or formal bids. The purchasing agent shall seek quotations from a sufficiently large number of potential bidders to Insure sufficient competition to meet the best interests of the city and shall award the contract after receiving at least three responsive quotes. An award based on receiving less than three quotes may be made only on a.determination by the purchasing agent that potential bidders were given a reasonable opportunity to submit quotes. Ordinance - 4