Ordinance No. 19574 - Laserfiche WebLink

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~c} Contracts $10,000 to $50,000. A]1 contracts for an amount which is valued $I0,000 or more but less than $50,000 shall be based on formal quotations unless in the discretion of the purchas- ing agent the nature of the proposed contract requires formal bids. Unless the purchasing agent determines that mai]ed invitations wi11 notify a sufficiently large number of potential bidders to insure sufficient competition to meet the interests of the city ar that an invitation published in a trade journal will give better notice to potential bidders, the solicitation of formal quotations shall be published at least once in a newspaper of general circulation in the Eugene area. ~d} Contracts over $50,000. All contracts for $50,000 value or more shall be based an formal bids. The solicitation for bids shall be published at least once in a newspaper of general circula- tion in the Eugene area and if the proposed contract is for a public improvement, the solicitation shall also be published in a trade newspaper of general state-wide circulation. The purchasing agent shall avoid purchasing practices which segregate a public contract ~nta contracts of lesser amounts for the sole purpose of avoiding the regulations of this subsection. ~3} The council may exempt from competitive bidding a certain public contract after considering: ~a} The nature of the project; fib} The estimated cost of the project; ~c} The cost savings anticipated by the exemption and the reasons competitive bidding would be inappropriate; ~d} Proposed alternative contracting and purchasing practices to be employed; and fie} The estimated date by which it would be necessary to let the contract; and after determining that granting the exemption is unlikely to encoura e favoritism or subst g ant~ally dim~n~sh competition for public contracts and will result in substantial cost savings to the city. ~4}, ~a} As used in this subsection: "advertised" means any public notice reasonably calculated to inform the prospective purchasers most likely to pay the highest price; and a "liquidation sale" occurs when the purchasing agent establishes a fixed sale price and terms far each item based on current market value, when the item is sold to the first qualified buyer meeting the sale terms, and when the personal property is displayed at a retail business open to the public during retail shopping hours or at a location which has been advertised as the place of the liquidation sale. fib} when it is declared surplus by the purchasing agent, all personal property which the city has acquired shall be: 1. Traded in on the purchase of replacement equipment or goads; 2. Sold to highest bidder at an advertised public auc- tion or after an advertised call for bid; 3. Sold at liquidation sale if the price of each item is $2,500 or less; or 4. In default of bids from others, sold at private sale without further advertising or taking of bids. The purchasing agent shall select the method of disposa] which maximizes the Ordinance - 5