Item 2C - Adoption of Revised Neighborhood Association Charters

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Article 5. Powers Section 1. The Whiteaker Community Council shall elect from its membership a Board of Directors (hereinafter called the Board) including Whiteaker Community Council officers. Section 2. The Community Council may appoint committees. Appointment of committees may include a statement of purpose, criteria for membership, meeting requirements, and committee authority, including permission to speak publicly on issues within the committee's specified concern. Representatives of committees may be involved in Board meetings as directed by the Community Council. Committees shall make regular reports to the Board. Section 3. The Community Council may receive funds and employ persons to further the purposes of The Council. The Council may own property and dispose of it. Section 4. All general Whiteaker Community Council fund expenditures must be approved by a vote of the council, except that the Council may allow the Board or its delegate to authorize expenditures below $200. Grants or monies secured to fund specific projects or programs and which have itemized budgets will not require Whiteaker Community Council approval for expenditures within their budgets. Budgets for monies from grants and other sources shall be approved by the Whiteaker Community Council Board before expenditures commence. In addition, the Board will establish a fiscal process including budget expenditure authorization and an internal fiscal control system. Section 5. The Whiteaker Community Council recognizes its relation to the City of Eugene through the Neighborhood Organization Recognition Policy and will function in accordance with this policy in all matters described therein. Article 6. Affiliate Groups Section 1. Affiliate organizations are defined as those organizations sponsored by the Whiteaker Community Council for the purpose of obtaining grants and/or contributions, using the Whiteaker Community Council as their fiscal sponsor and/or declared as affiliate at their request by the Whiteaker Community Council. Section 2. Affiliate organizations are requested to appoint one of their members as a liaison with the Whiteaker Community Council Board to ensure the necessary coordination and communication between the organizations. Section 3. Where an affiliate organization is sponsored by the Whiteaker Community Council for the purpose of obtaining grants and/or contributions for that organization, quarterly reports on the progress of funded projects are requested. The reports should include, but need not be limited to an evaluation ofthe progress of the project in relation to the original grant application, a presentation of project changes if needed, a projection of activities planned for the next quarter and an expenditure and revenue statement. Personal presentations are encouraged. Quarterly reports are requested within a month of the end of each quarter until project completion. Article 7. The Board of Directors Section 1. The Board of Directors (the Board) shall consist of elected officers, committee representatives as directed by the Council, and elected at-large members. The entire Board shall not exceed 15 members. Section 2. The majority of active Board members, no less than three, shall constitute a quorum for the transaction of business. Meetings shall not be called to order unless a quorum is present. 2