Item 2C - Adoption of Revised Neighborhood Association Charters

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Article 7. The Board of Directors (continued) Section 3 Regular meetings of the Board are open to the membership and the general public. Special meetings of the Board may be called by the Chair, or in the Chair's absence, by the Vice Chair, in the event of situations calling for prompt action. Such meetings may be conducted by conference telephone call or e- mail. Approved minutes of Board meetings shall be kept on file and made available to the membership at the next general meeting. Section 4. The Board may conduct such business and take such actions as may be necessary to accomplish the purposes of the Council. Board actions are subject to review by the Community Council at regular meetings. Section 5. The Board is responsible for the preparation of the agenda for regular meetings of the Council. Section 6. The Board shall appoint such standing or ad hoc committees as it deems necessary. Any member of the Council may attend and participate or may be appointed by the Board to serve on a committee. Such appointment carries with it the right to vote at the committee level. Article 8. Officers Section 1. The officers shall consist of a chair, vice chair, secretary, and treasurer. Section 2. Chair: It shall be the function of the chair to call meetings, ensure that agendas are planned and meetings are chaired and generally oversee the activities of the Community Council. She/he may appoint people to represent the Council before any public agency and appoint special committees. The chair shall be the primary contact person for, and liaison with the City of Eugene, except that, at the chair's request, another Board member may be appointed by the Board to serve in one or both of these roles. Section 3. Vice Chair: The vice chair shall be responsible for the duties of the chair in case of his /her temporary absence. The vice chair may assist the chair in generally overseeing the activities of the Community Council as mutually agreed by the chair and vice chair. Section 4. Secretary: The secretary shall ensure that minutes are taken at each meeting of the Council and Board and shall report them to the subsequent meetings for approval. She/he will maintain the attendance roll and other records of the Council. Section 5. Treasurer: The treasurer shall supervise the financial affairs of the Council and make periodic reports to board and membership meetings. Article 9. Election of Officers and At-Lar2e Members Section 1. Members ofthe Board of Directors shall be elected for a one year term by the Council membership at the annual meeting in April. Persons may serve more than one term of office. Nominations will begin at the previous meeting and continue until the election. If the occupant of a position loses membership status, or resigns, that position shall be declared vacant by the executive committee and a new member may be elected. If a vacancy exists during the period from April through December, the executive committee may schedule nominations and election at the next two scheduled Whiteaker Community Council general membership meetings. If a vacancy exists during the period from January through March, the executive committee may choose to wait until the next regularly scheduled annual elections. When there is only one candidate for a position, the majority of votes cast for that position must be affirmative. When there are two or more candidates for a position, a plurality of affirmative votes is necessary to be elected. 3