Item B: Next Steps on Police Facility/City Hall

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ATTACHMENT A Central Services Facility Management City of Eugene 210 Cheshire M Eugene, Oregon 97401 EMORANDUM (541) 682-2690 (541) 682-6222 FAX www.eugene-or.gov Date: July 20, 2009 To: Mayor Piercy and City Council From: Mike Penwell, 682-5547 Facility Management Division Manager (AIC) Cc: Eugene Budget Committee Citizen Members Subject: Next Steps on Police Building and City Hall Planning Over the past weeks and months, there has been a lot of information circulated and discussions conducted about how to proceed with decisions on a proposed Police Facility and what to do with City Hall. The purpose of this memo is to summarize relevant information pertaining to this subject and outline the City Manager’s recommendation well ahead of the July 29 council work session. This memo will also serve as background information for the Budget Committee’s discussion of these issues relative to the use of the Facility Reserve on July 27. Facility Reserve/Project Funding As the Facility Reserve is the primary funding source for most of the initial costs related to the proposed space moves, a brief history of the reserve fund is included as Attachment [B]. As noted in the attachment, the Facility Reserve was initially created in 2001 as a way for the organization to save for the repair or replacement of City Hall and a new Police Facility. The intention was that the organization could reduce the amount asked from voters to pay for City Hall and Police Facility projects by saving money in the Facility Reserve. Over the past year or two, changing priorities and a worsening economy have eliminated consid- eration of a bond measure as a realistic funding source for the foreseeable future. As a result, any solutions to the City Hall/Police Facility problem must be funded with existing internal resources supplemented by any grants or stimulus funds that may become available as projects are implemented. Existing City Hall The space and condition issues related to City Hall have been well documented over the years. There have been at least five different seismic studies/reports dating back to 1995 that have included some level of assessment of the city hall building’s ability to withstand the lateral forces associated with earthquakes. All reports have consistently concluded that City Hall would likely suffer major structural damage and possible collapse in the types of earthquakes associated 15 Page of