Item B: Next Steps on Police Facility/City Hall

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with western Oregon. In March of this year, a cost estimate was developed by kpff Consulting Engineers under the direction of Berry Architects for a life-safety level seismic upgrade to City Hall. The total project cost for the most appropriate seismic upgrade scheme was estimated to be approximately $6 million. An “essential facility” seismic upgrade (the current code standard for police and fire stations) that would allow Police to safely remain in the building would cost at least 25% more, if it is even technically achievable. There are numerous other condition deficiencies at City Hall including mechanical and electrical systems that have outlived their useful life-span and the rotting wood “fins” on the exterior of the building. Because of its age, the heating, ventilating, and air conditioning (HVAC) system is very inefficient by today’s standards, a situation that is exacerbated by the lack of insulation at the walls, roofs, and floors of the building and the presence of single-glazed windows. In addition, the building’s primary source of heat—steam from the EWEB steam system—is slated to be shut off within 3-5 years. A complete replacement of the HVAC system and a complete upgrade of the exterior envelope would need to be accomplished in the next several years in order to continue use of the building. Even if all the condition deficiencies in the building were addressed, City Hall is much too small to accommodate even the existing functions within the building, to say nothing of consolidating additional general office functions located in multiple other locations downtown. Police have been more and more squeezed over the years as they have anticipated moving all or part of their functions to safer, more appropriate space elsewhere. Municipal Court has long needed a larger, dedicated third courtroom along with jury orientation space and meeting space for attorneys and their clients. The City Manager’s Office has been split among multiple locations for several years and both City staff and community members would benefit from consolidation of CMO functions. During the City Hall Complex Master Plan process, the consultant team estimated that a retrofit of City Hall to LEED Silver standards, a life-safety level seismic upgrade, and a moderate amount of internal remodeling for better functional use of the spaces after Police moves out, would have a total project cost of $40-50 million without any increase in building area. Police Facility on Country Club Road The City Manager’s recommendation for addressing the life safety, space, functional, and condition deficiencies of City Hall starts with acquiring the 300 Country Club Road facility as the new home for all Police functions currently located in City Hall. The property consists of a 66,000 square foot two-story building with 70-75 secure covered parking spaces below and more than 250 on-grade parking spaces, situated on a four-acre site. The property meets current space and parking requirements for all Police functions presently housed at City Hall and has ample future expansion capabilities if needed. The building was constructed in 1982 to house Pacific Northwest Bell, the precursor to what is now Qwest. Because the building was designed to accommodate an emergency call center, it was built to a higher seismic standard than was required by code at the time. A recent seismic analysis performed by a licensed structural engineer determined that the building can be upgraded to meet essential facility . In addition, the building has a seismic requirements for approximately $500,000 in total project costs largely open floor plan making it relatively easy to remodel for use as a police facility. 25 Page of