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(3) <br />the case findings, and provide an opportunity for the complainant <br />to comment or ask questions about the process. <br />(i) The auditor's office shall return all case file materials to internal <br />affairs for retention, but shall have subsequent access to closed <br />cases. <br />The police auditor shall maintain an on -going status report on the <br />work of the auditor's office and case investigations and shall share <br />it with the civilian review board. <br />Access to Records and Materials <br />(a) Except to the extent that a specified state or federal law provides <br />to the contrary, or where information resides on a restricted <br />database governed by a contract that does not allow access <br />beyond certain law enforcement employees: <br />1. The auditor shall have complete and unrestricted access to <br />all complaints, investigative records and information <br />obtained or developed by the internal affairs investigator <br />related to an administrative investigation of a complaint, <br />whether the information exists in electronic format or hard <br />copy, including information stored on an internal affairs <br />database; <br />2. The auditor shall be provided any other information identified <br />by the auditor that is relevant to a complaint; and <br />3. The identity of any individual involved in an event giving rise <br />to a complaint shall not be withheld from the auditor. <br />(b) When legally required or requested by the chief of police, the <br />auditor shall keep confidential the name of any such individual <br />involved in a complaint and other information leading to the name <br />of the individual. <br />(c) Except as provided in section 2.456(2 )(f), the police auditor shall <br />not have access to a criminal investigation file until the conclusion <br />of any such criminal investigation. <br />(d) The police auditor shall supervise the development and <br />implementation of a case management system to track all <br />complaints received in coordination with the internal affairs unit, <br />report case statistics and trends, and provide performance <br />indicators to evaluate the effectiveness of the auditor's office. <br />(e) The chief of police and police auditor shall develop cooperative <br />interdepartmental procedures and any necessary infrastructure to <br />coordinate the flow of information and communication between <br />the auditor's office and the police department. <br />Ordinance - Page 7 of 8 <br />