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to be pragmatic because he was very concerned about what the City could afford, and thought that when such an <br />opportunity arose, the City needed to be prudent about public resources and make a smart decision. He said that if <br />the council could address the need inexpensively, it owed it to the taxpayers to do that. He looked forward to the <br />appraisal process and hopped the costs could be brought down. <br /> <br />Addressing Mr. Clark’s questions about access and traffic, Chief Kerns said the police were not dispatched out of the <br />Police Department so he did not think access would be a problem. In regard to traffic and access, Chief Kerns did <br />not think it would be much different than trying to access City Hall at rush hour, particularly if the station had a <br />dedicated access to I-105. He thought the presence the department created in the downtown core, aside from assigned <br />police patrols and assigned patrol teams, was determined by the department’s workload studies and those would not <br />change because the police were not headquartered downtown. He did not think there would be much of a change <br />downtown in terms of a police presence and suggested the police presence might be enhanced with the new <br />substation. <br /> <br />Mr. Poling pointed out to Mr. Clark that police officers also worked staggered shifts, which helped to mitigate traffic. <br /> <br />Responding to a question from Mr. Poling, Mr. Penwell said there were several approaches the City could take to the <br />purchase, including a purchase and sale agreement, which was the most expedient approach and left the purchase <br />price subject to the appraisal and due diligence process. <br /> <br />Mr. Poling clarified that the cost of the building was not $16 million; $16 million represented both the cost of the <br />building and the costs of the move, and it was possible not all the money would be required. He looked forward to <br />seeing the building’s appraisal. He thought in today’s market the City should be able to buy the property at the same <br />cost as other parties could. <br /> <br />Referring to the City Hall campus concept, Mr. Poling said he was still not sold on that. He questioned how long the <br />concept would last and what would happen to the development when the City moved its offices out. City Manager <br />Ruiz did not think the development would be constructed to the City’s needs as most of its needs were general office <br />needs. Special facilities, such as a council chamber space, could be constructed but then easily remodeled to another <br />purpose when the City moved. He suggested that part of the advantage of the concept was synergies created by the <br />existing uses and the presence of so many people within a tighter geographic area. He reminded the council that the <br />City agreed to lease up to 15,000 square feet in the Beam development if necessary and thought the concept might be <br />a way of meeting that obligation. <br /> <br />Speaking to the issue of appearances and separating the police from City Hall, Mr. Poling recalled the feedback the <br />City heard during the public input process related to a new city hall facility, when most of the participants indicated <br />support for a separate police facility. He said that once the police finished their briefing, they generally left the <br />building and were on the street in the areas to which they were assigned. <br /> <br />Speaking to the potential of a collapsed bridge on the Willamette River in the case of a seismic event, Mr. Poling <br />pointed out that no matter what, one part of the community would lack services. <br /> <br />Mr. Brown recalled that the council requested information about the police take-home vehicle idea and asked for the <br />status of that. He said the council also requested information about other first responder sites, adding he would place <br />the airport in that category. The council had not received that information. He thought the council needed that <br />information before it voted on any motions. <br /> <br />Mr. Brown asked about the independent analyses mentioned in the staff materials and asked to receive copies. Mr. <br />Penwell indicated the reference was to the space needs assessments done during the city hall master planning process <br /> <br /> <br />MINUTES—City Council May 11, 2009 Page 6 <br /> Work Session <br /> <br />