Item 2: Functional Consolidation of Fire Departments

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ATTACHMENT C Facilities Management: Springfield: In FY09 the City created the Building Preservation Fund in an effort to sufficiently fund maintenance on all City buildings, including fire stations. Public Works Maintenance Division manages the fund and sets maintenance project priorities with the department’s input. A Battalion Chief is assigned oversight of the ‘Fire Station Maintenance’ budget, a separate expense account covering day-to-day maintenance of fire stations. Items included in this budget, for example, are station furnishings, landscaping, washers/dryers, lawnmower maintenance, etc. Purchasing and scheduling is coordinated with the Administrative Services Bureau (ASB) Logistics Manager. Renovation or construction of new fire station facilities is a joint effort between the Fire Department and Public Works. A Project Manager (PW employee, contractor, or Fire Department employee) is assigned and a project team selected. The Project Manager works closely with the team and is responsible for coordination of all aspects of the project. Minor maintenance repairs to fire station facilities are requested via email through the chain of Command to the Public Works Maintenance Supervisor and ASB Logistics Manager. Public Works coordinates all repairs, using in-house staff or contractors as appropriate to address the issue. Emergency and after-hour repairs are handled by the on-duty Battalion Chief using the City purchasing guidelines and Public Works emergency contact guide. Annual testing of equipment (hoses, ladders, etc.) is assigned to a line Captain, or coordinated through an outside vendor by the Battalion Chiefs. Each Captain assigned a specific area of responsibility is given a budget line item related to that area and expected to manage testing needs within the budget allocated. Significant purchases or repairs are coordinated through the Battalion Chief and the ASB Logistics Manager. Eugene: Facilities services are provided by the City of Eugene Central Services/Facilities Division. Facilities rates within the Logistics Section budget include: O & M Work Orders, Major Maintenance Work Orders, Utilities costs, Custodial Services for Fire facilities excluding Fire Stations, Contracted Landscaping Services at Stations 1,6,11 and the campus at 2nd & Chambers. The FY10 budget is $921,047. Capital Projects are funded by request by the City’s Capital Budget, Bond Measures, and/or other budgetary processes. These areas are coordinated by the Logistics Manager. The Logistics Section performs purchasing and maintenance of station appliances, furnishings, and small equipment. Supply, Order, and Distribution: Springfield: Supply ordering and distribution are decentralized functions, with a number of Captains, Battalion Chiefs, and/or ASB personnel charged with various aspects of the process. Medical Supplies, uniforms, personal protective equipment, SCBA parts, etc., are handled by special assignment to a variety of line Captains. There are a variety of methods used to purchase supplies as well; purchase cards, open purchase accounts, and purchase orders are all used regularly. All purchasers must follow the City Purchasing Guidelines and are responsible for providing appropriate bid comparisons, packing slips, and receipts to ASB Accounts Payable for payment. 47 ATTACHMENT 3