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ATTACHMENT C <br />replacement schedule and is therefore not funded for replacement by the General Fund. <br /> <br />Currently EFD is operating under a ten-year contract with Hughes Fire Equipment. This contract was <br />awarded June 30, 2006. The contract includes five types of apparatus: Engine, Quint, Platform, Wildland <br />Engine and ARFF (Aircraft Rescue & Fire Fighting) unit. Additional apparatus may be purchased at any <br />time. Other types of apparatus may be purchased, but an RFP or sealed bid would likely be required. The <br />sole source contract provides the option for the City to simply order additional apparatus as specified <br />without having to utilize the bid process. <br /> <br />As a general rule, when new apparatus are purchased, the oldest reserve apparatus are decommissioned and <br />removed from the fleet. The front-line apparatus are placed into reserve status and the new apparatus <br />become front-line. Generally, apparatus remain front-line for approximately 10-12 years and are then <br />placed into reserve capacity. <br /> <br />Apparatus specifications are developed by the Apparatus Committee and approved by the Fire Chief or <br />designee. The Apparatus Committee works closely with the Fleet division in an effort to manage the fleet <br />budget and to ensure value and uniformity when possible. <br /> <br />The majority of service work is performed by the fleet shop. Some heavy engine and transmission work is <br />done by outside vendors in addition to specialized service such as chassis alignment or proprietary system <br />analysis. <br /> <br />Due to budget constraints, EFD did not purchase a new engine as scheduled on July 1, 2009 (FY10). EFD <br />is currently scheduled to purchase a new engine in FY11. Additional apparatus acquisitions are scheduled <br />in future years but remain flexible due to budget uncertainty. <br /> <br />Springfield Fire & Life Safety: The General Fund contributed $300,000 in FY09 and FY10 towards <br />apparatus replacement funding. This reserve fund currently has a balance of approximately $1.5 million <br />dollars. Due to the extremely high cost of apparatus, the current strategy is to lease apparatus when <br />replacements are needed, reducing cash outlay and stretching limited dollars. In November 2009 three (3) <br />new pumpers were contracted for lease from Hughes Fire Equipment, with delivery expected in June 2010. <br /> <br />Apparatus specifications are compiled by the Apparatus Task Team, with their recommendations <br />reviewed/approved by the Fire Chief. One existing pumper is on a 7-year lease, with one year remaining. <br />Ambulances are fully funded for replacement at the present time, on a 12-year life expectancy. Additional <br />vehicles (sedans, vans, Fire Marshal’s office, Command vehicles) are funded by the individual program <br />areas, and are funded for replacement every 10 years. Additional staff vehicles are needed, but remain <br />unfunded. <br /> <br />Maintenance of apparatus and ambulances is done by outside vendors – Oregon Apparatus and Hughes Fire <br />Equipment. Maintenance of some General Fund staff vehicles is performed by the City’s Public Works <br />Maintenance Shop. It should be noted that heavy engine work on diesel powerplants and truck and <br />ambulance transmissions are outsourced further to specific vendors that have the equipment and expertise to <br />complete these services. These two items along with certain suspension work are routinely sent to these <br /> <br />other vendors. Tires and batteries are currently obtained through Les Schwab, Inc. <br />Description of Cooperative Service Delivery Model: <br />52 <br /> <br />ATTACHMENT 3 <br /> <br />