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Ms. Solomon asked how Mayor Piercy’s comments fit with the timing associated with ECLA and the deadlines set by <br />the State. Ms. Weiss indicated staff would return with more information. <br /> <br />Mr. Pryor suggested the question was whether information drove policy or if policy drove information. He suggested <br />the former was preferable. He said that perspective and perception also drove policy. Mr. Pryor said the community <br />had opinions, regardless of their factual basis, and the City needed to acknowledge those perceptions if it was to have <br />a meaningful discussion about land use and growth. He anticipated both a “fact” discussion and a “perception” <br />discussion would occur, and believed the council would need to consider both in its decision-making. <br /> <br />Mr. Clark agreed the community had many opinions, and finding a common vision would be a Herculean task. <br />However, he continued to be interested in a process that focused on shared principles and values and believed that <br />could be accomplished. He expressed concern that the legislature could step in if the process took too long to <br />complete. <br /> <br />D. WORK SESSION: City Council Process Session <br /> <br /> <br />The council discussed carry-over items 9-12 from its recent process session. Assistant City Manager Sarah Medary <br />clarified that not all the items were generated by councilors; some were generated by staff. <br /> <br />11. Mayor/City Council e-mail list <br /> <br />Ms. Medary briefly described the scope of the list and recalled that a concern had been expressed by a councilor that <br />too many people were on the list. Councilors indicated they had no concerns in this area. <br /> <br />12. Inclusion of ordinances showing legislative/grammatical changes in agenda packets. <br /> <br />Mr. Klein outlined a proposal to more clearly show councilors legislative changes in ordinances. The council had no <br />objections to the proposal. <br /> <br />10. New tools/technology for agenda materials, meeting records and minutes, goals and issue tracking <br /> <br />Ms. Medary reported that the City was working with SharePoint, an online collaboration tool and suggested that <br />councilors who wished to employ the tool could do so. Councilors were very supportive of the use of new <br />technology, with cautions of the need to be aware of the limits imposed by the Public Meeting Law on council <br />discussion using SharePoint. <br /> <br />Ms. Ortiz asked that staff keep in mind some people were more conversant with technology than others. She also <br />asked that the council assignments list be updated on the website. Mr. Clark observed that the City’s home page still <br />included pictures of former councilors. <br /> <br />9. City Council meeting minutes—detailed versus summary versus video. <br /> <br />Ms. Medary sought council direction on the level of detail needed in minutes or whether video would be appropriate <br />as a substitute for minutes. Councilors were not unified in regard to the subject. Mr. Zelenka supported the use of <br />webcasts due to their accuracy, and suggested annotated summary minutes with the time noted to allow people to <br />refer to the webcast. He suggested that the City could hire a resource person to assist those without computer skills. <br />Mr. Clark suggested that minutes provided a valuable level of access for many residents and provided an accurate <br />record of what occurred. He thought it was prudent to make any needed transitions slowly. Mr. Brown found <br />minutes useful on some, but not all occasions. He had been quite interested to see the archived minutes related to <br /> <br /> <br />MINUTES—City Council October 12, 2009 Page 5 <br /> <br />