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<br />ATTACHMENT F <br /> <br /> <br />City of Eugene Financial Policies & Procedures, Section E-13b (Contingency): <br /> <br />“E-13b. Contingency <br />Contingency is an account established for the purpose of meeting unanticipated funding <br />requirements during a fiscal year. A council resolution or ordinance is required to move funds out <br />of the contingency account into another account for expenditure. For all funds except the General <br />Fund, the fund manager will set the amount to be budgeted in Contingency. Executive Managers <br />set the amount in the General Fund’s Contingency account with guidance from the Budget <br />Committee and Council. Council must approve requests for contingency prior to the resolution or <br />ordinance.” <br /> <br /> <br /> <br />City of Eugene Financial Policies & Procedures, Section E-13d (Contingency Requests): <br /> <br />“E-16d. Contingency Requests <br />This procedure describes the establishment and purpose of a Contingency account, the procedure <br />for requesting contingency funds, and the steps involved in processing the request. <br /> <br />1. Establishment--A Contingency account is established in a specific fund as a line item in the <br />Appropriation Act as approved by the City Council. <br /> <br />2. Purpose--A Contingency account is established for the purpose of funding requirements that <br />could not be anticipated and/or quantified at the time the annual budget was prepared. The <br />unanticipated situation must meet one or more of the following criteria: <br /> <br />a) An emergency situation that affects the health or safety of City employees or the public. <br /> <br />b) A situation, which if not addressed, will result in a loss of City property or place the City in <br />a position of liability. <br /> <br />c) A situation which arises as a result of specific City Council/City Manager directives. <br /> <br />d) A situation which will result in the City being able to provide services in a more efficient <br />and effective manner. This criterion must be associated with one or more of the three <br />above-cited criteria in order to be used as a justification for requesting funds from a <br />Contingency account. <br /> <br />3. Request for Funds--The procedure for requesting funds from the Contingency account is: <br /> <br />a) Request--The department submits a Contingency Request Form to the Budget Office for <br />review and analysis (example follows). Completed contingency requests are due in the <br />Budget Office at least one week prior to the Executive Manager’s meeting in which your <br />request will be discussed. If your request is approved by the Executive Managers, it will be <br />referred to the City Council for approval. The Council evaluates contingency requests on a <br />quarterly basis throughout the year; however, no budget change is recognized until requests <br />are approved in one of the Supplemental Budget hearings. If the request is approved by <br />Council separately from the Supplemental Budget process, the department will be notified of <br />