Laserfiche WebLink
the approval by the Budget Office and a partial BJE will be requested which shows the <br />department’s planned expenditures of the contingency funds and uses the plug account of <br />90999 for the Contingency offset. The Budget Office will complete the Supplemental BJE <br />by showing the contingency reduction. This BJE will not be posted until after final approval <br />is granted in the Supplemental Budget. If no prior hearing of the contingency request has <br />been held, then a request form must be sent to the Budget Office one week prior to the <br />Supplemental Budget request deadline. Submit a BJE with the request. For specific dates, <br />check the budget calendar, or contact your department’s budget analyst. <br /> <br />b) Information Required--Each request for contingency funding must be submitted on a <br />Contingency Request Form. The following information is required on the request form: <br /> <br />I. Item Title--A short identifier of the request. This title will appear on the agenda for <br />Executive Manager meetings. <br /> <br />II. Description/Justification/Consequences--An explanation of the item stating what and <br />why the request is being submitted. Attach any memoranda, minutes of meetings or <br />other documentation that supports and/or clarifies the request and explains the <br />emergency nature of the need. <br /> <br />III. Fiscal Impact--Whether the request is a one-time expenditure, and what funds and costs <br />are involved. <br /> <br />IV. FTE Impact--Will FTE be added? If so, how many? What positions? What duration? <br />V. Consequences, if funding is denied. <br /> <br />4. Processing Requests--The following information flow applies to the processing of Contingency <br />Fund requests after receipt by the Budget Office: <br /> <br />a) Budget Office Review--The Budget Office will review the requests to ensure that all of the <br />required information is available; further, staff will obtain additional information and <br />perform additional analysis if necessary. <br /> <br />b) Executive Manager Review--The Executive Managers will review the request for approval <br />or denial. <br /> <br />c) Final Processing--After the Executive Managers' decision: <br /> <br />• If the request has been approved the SB journal will be included in the supplemental <br />report to Council. <br />• If the request has been denied by the Executive Managers (or Council), the Budget <br />Office will return the request to the department along with any alternate direction that <br />has been provided.” <br /> <br /> <br />Additionally, the following Oregon budget law provisions also apply to how contingency accounts are <br />handled (): <br />ORS 294.450 <br /> <br />