CC Minutes - 08/09/10 Meeting - Laserfiche WebLink

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Councilor Pryor agreed with the remarks of Councilor Clark and thought incorporating some of the changes to the City Manager's performance would be beneficial. He would move to a four -point appraisal system this year as he found the metrics system challenging to use and there were other tools the City Council could employ. Ms. Holmes said staff could look into that with the understanding the Civilian Review Board had already done its rating using the existing ranking system. She said the council could either be aware of that or the CRB could be asked to redo its rating. Councilor Pryor did not think that mattered. He said he would be comfortable using both. The use of one did not preclude the shift to a four -point system. Councilor Zelenka also liked the process the council used to evaluate the City Manager and had struggled with the expectations metric. He preferred the four -point scale mentioned by Councilor Clark and agreed with Councilor Pryor about doing it this year. He said if the CRB agreed to change, that was great. Mayor Piercy determined from Ms. Holmes that she envisioned an evaluation process similar to that used for the City Manager and it was possible to make the shifts requested by councilors Clark, Pryor, and Zelenka. Ms. Holmes said she would structure the appropriate tool for the council's use. Mayor Piercy said it was important to have a shared understanding between the council and auditor of expectations. Councilor Poling also liked the evaluation process used for the City Manager but he hesitated to ask the CRB to redo its evaluations. He said the system might be flawed but was not totally bad, so he thought the council should proceed as planned this year and make changes next year. Councilor Brown thought the expectations system was okay because one could add one's own comments. He suggested that the council proceed with the existing system and those that were interested could use the numerical approach as well. The system could be changed next year. Councilor Brown asked who would be on the citizen panel. Ms. Holmes suggested it could include the Police Chief, representatives of the Eugene Police Employees Association, and a member of the Police Commission. Councilor Clark found the four -part metric important to pre -tie to compensation. Councilor Clark, seconded by Councilor Taylor, moved to adopt the current performance criteria for the Police Auditor with a self - evaluation to be completed by the Police Auditor, and include the community panel evaluation and to move forward with goal setting to parallel the City Manager process. Councilor Taylor supported keeping the current format for this year. She did not think there was enough time for a community panel and suggested a work session be scheduled. Councilor Taylor, seconded by Councilor Poling, moved to amend the motion by deleting all text past "Police Auditor." Councilor Pryor said while he had preferences, in the interest of time, he would choose getting the performance evaluation done with the expectation that the council would revise the process next time. Councilor Ortiz supported the initial motion and suggested a letter be sent to interested parties to request input rather than attempting to convene a representative meeting in a short time. MINUTES— Eugene City Council August 9, 2010 Page 8 Regular Meeting