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ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: City Council Process Session Meeting Date: June 20, 2011 Agenda Item Number: B Department: Central Services Staff Contact: Keli Osborn www.eugene-or.gov Contact Telephone Number: 541-682-5406 ISSUE STATEMENT This work session is part of an ongoing opportunity for the City Council to discuss how it conducts its business. The council meets periodically to talk about its processes and operating agreements. BACKGROUND The council in 2010 held process sessions in June, August and October. The Mayor, individual councilors and staff have identified the following items for discussion at this meeting: -Proposed changes to Operating Agreements -Check-in on communication with constituent contacts and the Public Service Officer (PSO) -Intergovernmental Relations (IGR) Committee motions and recommendations -American flag protocol and addition of the Pledge of Allegiance at council meetings -Emergency procedures (e.g., guidance for City Hall occupants in the event of a natural disaster) -Boards, Commissions, and Committees – processes and policies Proposed Changes to Operating Agreements The council’s operating agreements were last revised in February 2008, when the Council Committee on Intergovernmental Relations (IGR) operating agreements were incorporated into the document. Since that time, changes to several council practices and organizational structure warrant council consideration of additional revisions. The following is an outline of the substantive changes proposed by staff. Section 1.05 Public Forum –This section states that the Public Forum shall not exceed 60 minutes without a vote of the council. Current practice has been to allow three minutes of testimony per speaker until all speakers have been heard. Staff recommends revising this clause to reflect current practice. In the same section, staff is directed to shuffle the “request to speak” forms when a large number of people sign up to speak, a practice that is currently not in use. Contingent on the council’s decision regarding the 60-minute limit for testimony, the council may consider removing this paragraph. Section 1.06 Public Hearings – This section has been changed to reflect the council’s practice of conducting public hearings on the third Monday of the month. Section 1.07Executive Sessions – This section has been changed to acknowledge that the council is responsible for evaluating the performance of three employees. \\Cesrv500\cc support\CMO\2011 Council Agendas\M110620\S110620B.doc