Item B: Process Session - Laserfiche WebLink

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Section 3.04Committee Reports and Items from Mayor, City Council, and City Manager – Suggested language has been added to this section, recognizing the recent changes made to the “Committee Reports” format. Section 6.03Standing Advisory Bodies to the Council – This section has been updated to include the Sustainability Commission, Civilian Review Board, and Toxics Board. Section 7.02 Other Meeting Guidelines – The paragraph dealing with comment times has been revised to reflect the current practice of maintaining a three minutes-per-speaker limit for each round of council comments. Check-in on communication with constituent contacts and the Public Service Officer (PSO) At the August 2010, process session, the council discussed processes for PSO response to constituent contacts and reporting to the council. The PSO report format has been modified to include more information including an identified “outcome” field, and the report is sent to the council every two weeks. PSO response procedures also have also been adjusted and staff would like feedback on whether these changes are meeting the council’s needs and if there are additional requests or suggestions. Intergovernmental Relations (IGR) Committee Motions and Recommendations This item is to address the process by which the IGR Committee arrives at its recommendations on proposed legislation. Currently, when an IGR Committee member makes a motion to change a staff recommendation and does not receive a second, that motion dies for a lack of a second. The staff recommendation then stands. This is an opportunity for the council to discuss whether it wants to continue using this format, or consider a change to something different. American Flag and Pledge of Allegiance At the close of the council’s October 2010 process session, Councilor Mike Clark requested that staff place the question of whether the council would like to begin administering the Pledge of Allegiance at meetings. The United States and State of Oregon flags are displayed in the Council Chamber, but currently not in the McNutt Room. A quick survey of a few other jurisdictions shows that the Springfield City Council conducts the Pledge of Allegiance at every regular meeting, but not at work sessions; the Portland City Commission does not conduct the Pledge; the Salem City Council conducts the Pledge at every meeting; and the Lane County Board of Commissioners does not routinely conduct the Pledge, though the board did so at the most recent State of the County event. Emergency Procedures Staff from Risk Services will provide information on what to do in the event of an emergency, both specific to City Hall occupants and general safety/preparedness tips. Boards, Commissions, and Committees – Processes and Policies BCC Interview Process For the BCC interviews conducted on May 24 and 25, candidates were given the opportunity to present their qualifications and reasons for interest in serving at the onset of their interviews. Predetermined follow-up questions were then asked by the councilors. Because this process represented a slight departure from that of previous years, council feedback on whether this was an effective format is requested. \\Cesrv500\cc support\CMO\2011 Council Agendas\M110620\S110620B.doc